Accounts Assistant (AP)

Work pattern: 5.5 days alternate Saturday off

The Accounts Assistant (AP) plays a crucial role in ensuring the smooth financial operations within our nursing home. This position primarily focuses on managing accounts payable functions efficiently and accurately. The ideal candidate will be detail-oriented, organized, and possess strong numerical skills.

1. Invoice Processing:
   • Receive, review, and process invoices from vendors and suppliers.
   • Ensure accuracy and completeness of invoices before processing for payment.
   • Obtain necessary approvals and coding for invoices.
2. Payment Processing:
   • Prepare and process payment runs, including checks, electronic transfers, and ACH payments.
   • Reconcile payments with invoices and maintain accurate records of transactions.
   • Address any discrepancies or issues with payments promptly.
3. Vendor Management:
   • Maintain positive relationships with vendors and suppliers.
   • Respond to vendor inquiries and resolve any billing discrepancies.
   • Coordinate with vendors regarding payment schedules and terms.
4. Expense Reconciliation:
   • Reconcile vendor statements with accounts payable records.
   • Investigate and resolve any discrepancies or outstanding balances.
5. Financial Recordkeeping:
   • Ensure proper documentation and filing of all accounts payable-related records.
   • Assist in month-end closing activities and provide support for audits as needed.
6. Reporting:
   • Generate reports related to accounts payable activities, such as aging reports, payment forecasts, and vendor performance metrics.
   • Provide insights and analysis on accounts payable trends and expenses.
   • Participate in special projects related to process improvements or system implementations.

Requirements

Qualification: Higher Nitec/Diploma in Accounting, Finance, or a related field.

Experience Level:

• Previous experience in accounts payable or a similar financial role.
• Software Proficiency: Familiarity with accounting software (e.g., Dynamics NAV, QuickBooks, SAP, etc.) and Microsoft Excel.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time management skills.
• Ability to communicate effectively with internal teams and external vendors.
• Problem-solving skills and ability to resolve issues independently.
• Prior experience in the healthcare industry or nursing home setting is a plus.