Work pattern: 5.5 days alternate Saturday off
The Accounts Assistant (AP) plays a crucial role in ensuring the smooth financial operations within our nursing home. This position primarily focuses on managing accounts payable functions efficiently and accurately. The ideal candidate will be detail-oriented, organized, and possess strong numerical skills.
- Invoice Processing:
- Receive, review, and process invoices from vendors and suppliers.
- Ensure accuracy and completeness of invoices before processing for payment.
- Obtain necessary approvals and coding for invoices.
- Payment Processing:
- Prepare and process payment runs, including checks, electronic transfers, and ACH payments.
- Reconcile payments with invoices and maintain accurate records of transactions.
- Address any discrepancies or issues with payments promptly.
- Vendor Management:
- Maintain positive relationships with vendors and suppliers.
- Respond to vendor inquiries and resolve any billing discrepancies.
- Coordinate with vendors regarding payment schedules and terms.
- Expense Reconciliation:
- Reconcile vendor statements with accounts payable records.
- Investigate and resolve any discrepancies or outstanding balances.
- Financial Recordkeeping:
- Ensure proper documentation and filing of all accounts payable-related records.
- Assist in month-end closing activities and provide support for audits as needed.
- Reporting:
- Generate reports related to accounts payable activities, such as aging reports, payment forecasts, and vendor performance metrics.
- Provide insights and analysis on accounts payable trends and expenses.
- Participate in special projects related to process improvements or system implementations.
Requirements
Qualification: Higher Nitec/Diploma in Accounting, Finance, or a related field.
Experience Level:
- Previous experience in accounts payable or a similar financial role.
- Software Proficiency: Familiarity with accounting software (e.g., Dynamics NAV, QuickBooks, SAP, etc.) and Microsoft Excel.
- Strong attention to detail and accuracy in data entry.
- Excellent organizational and time management skills.
- Ability to communicate effectively with internal teams and external vendors.
- Problem-solving skills and ability to resolve issues independently.
- Prior experience in the healthcare industry or nursing home setting is a plus.