Accounts Assistant (Immediate)

Company Overview

Puricare Pte Ltd, established in 2007, pioneers in water dispenser distribution and supply for offices, factories, schools, hospitals, and residences. We provide project and contract management with skilled technical support for repair, service, and maintenance.

Job Summary

You will administer daily Accounts Receivable and Accounts Payable tasks, ensuring accurate billing, timely follow-ups on payments, and maintaining organized financial records in a dynamic SME environment.

Responsibilities

• Prepare and issue customer invoices accurately and on time to ensure timely billing
• Enter billing data and maintain organized invoice records for easy retrieval and audit
• Verify supporting documents such as purchase orders, sales orders, quotations, service reports, and delivery records before billing to ensure accuracy
• Maintain customer billing, payment, and accounts receivable/payable records to support financial tracking
• Prepare and send customer Statements of Account to facilitate payment follow-up
• Follow up on outstanding payments to reduce accounts receivable aging and update payment status regularly
• Assist with vendor invoices, purchase orders, and accounts payable documentation to support vendor payments
• Support bank reconciliation and verify payment records to ensure accurate financial reporting
• Investigate and resolve billing discrepancies, incorrect billing details to maintain data integrity
• Prepare quarterly GST reports for filing purpose
• Liaise effectively with customers, vendors, Sales, Operations, and Accounts teams to coordinate billing and payments
• Maintain proper filing of invoices, receipts, vendor invoices, and supporting documents for compliance and audit purposes
• Assist with month-end closing and perform other ad-hoc accounts and administrative duties as needed

Preferred competencies and qualifications

• Experience with customer Statements of Account, payment records, vendor invoices, and purchase order documentation is advantageous
• Knowledge of AutoCount Accounting System or other accounting/ERP software is a plus
• Proficiency in Microsoft Office, especially Excel, to manage data and reports efficiently
• Meticulous, organized, and accurate in data entry to minimize errors
• Strong communication and follow-up skills to maintain effective stakeholder engagement
• Ability to work independently and meet deadlines in a fast-paced environment