Accounts Clerk

The Accounts Clerk is responsible for providing administrative and accounting support to ensure the efficient operation of the company. The role involves processing financial transactions, maintaining accurate accounting records, handling accounts payable and accounts receivable, reconciling accounts, and assisting with month-end and year-end financial activities.

1. Accounts Payable (AP)

• Process supplier invoices accurately and promptly.
• Verify invoices against purchase orders, delivery orders, and supporting documents.
• Prepare payment vouchers and arrange payments through bank transfer, or electronic payment systems.
• Monitor payment due dates to ensure timely settlement of accounts.
• Reconcile supplier statements and resolve discrepancies.
• Maintain accurate records of all accounts payable transactions.

2. Accounts Receivable (AR)

• Prepare and issue customer invoices and credit notes.
• Record customer payments received through various channels.
• Monitor outstanding accounts and follow up on overdue payments.

3. General Accounting Duties

• Record financial transactions into the accounting system.
• Maintain proper filing and documentation of financial records.
• Preparation of monthly financial reports.
• Reconcile bank statements and cash balances.
• Verify expense claims and supporting documentation.
• Maintain petty cash records and perform periodic reconciliations.

4. Financial Reconciliation

• Perform daily, weekly, and monthly reconciliations.
• Reconcile bank accounts, supplier accounts, and customer accounts.
• Ensure financial records are accurate and complete.

5. Administrative Support

• Maintain organized accounting files and records.
• Handle correspondence related to financial matters.
• Support audits by providing required documentation and information.

6. Month-End and Year-End Support

• Assist with month-end closing activities.
• Prepare supporting schedules for financial statements.
• Assist in audit preparation and external audit requests.
• Support year-end financial closing processes.