Accounts Cum Office Administrator

About Us
Yi-Ke Innovations Pte Ltd is a Singapore-based IT services and system integration company founded in 2018.
The company specializes in data centre infrastructure, physical security systems, facility management software, IoT applications, and managed IT services.
Yi-Ke Innovations provides turnkey smart building and technology solutions for sectors such as government, commercial, healthcare, banking, and data centres, with a focus on innovation, scalability, and sustainable infrastructure solutions.

Job Summary
We are seeking a responsible and detail-oriented Accounts Cum Office Administrator to provide support in both finance operations and general office administration.
The ideal candidate should be organized, proactive, and capable of managing multiple tasks while working effectively with various internal departments and external stakeholders.

Key Responsibilities
Accounts & Finance Administration

• Generate Payment Vouchers (PV) through the Synergix ERP system and ensure all supporting documents (e.g. supplier invoices) are properly attached.
• Process supplier invoices by verifying, filing, and accurately keying invoice information into the Synergix ERP system.
• Review project handover documents for completeness and accuracy before proper filing and record maintenance.
• Print and review project unbilled reports to facilitate project closure.
• Perform project closing in the ERP system and investigate system error messages encountered during project closure.
• Liaise with the Purchasing and Project Management teams to resolve ERP-related issues and ensure successful project closure.
• Maintain accurate financial documentation and ensure records are properly filed for audit and compliance purposes.
• Provide administrative support to the Finance Manager and assist with other finance-related duties as assigned.

Office Administration

• Coordinate the maintenance and servicing of office equipment and facilities, including printers, air-conditioning systems, and other office assets.
• Arrange preventive maintenance, servicing, and repairs with external vendors when required.
• Manage office pantry supplies by monitoring stock levels and placing orders through NTUC Online, on a monthly or bi-monthly basis.
• Maintain adequate office stationery supplies and replenish inventory as necessary.
• Liaise with internal departments, clients, vendors, and external service providers on administrative matters.
• Maintain proper filing systems and documentation for administrative and project-related records.
• Assist in organizing office operations and ensuring a clean, safe, and efficient working environment.
• Perform any other ad hoc administrative duties assigned by the Manager.

Requirements

• At least 1–2 years of relevant experience in Accounts Administration and/or Office Administration.
• Experience using ERP systems (preferably Synergix ERP) will be an advantage.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Good organizational skills with strong attention to detail and accuracy.
• Able to multitask, prioritize work, and meet deadlines.
• Good communication and interpersonal skills with the ability to work effectively with internal and external stakeholders.

Preferred Skills

• Meticulous with documentation and record-keeping.
• Good problem-solving skills, particularly when handling ERP or documentation discrepancies.
• Able to work independently with minimal supervision.
• Positive attitude with a strong sense of responsibility and ownership.
• Team player with good coordination skills across different departments.