Accounts Executive

Job Summary

Manage accounts payable and receivable processes, maintain accurate accounting records, support client and matter accounting, ensure compliance with standards, assist audits, and contribute to system and process improvements in a finance function.

Responsibilities

• Process supplier invoices, payments, and expense claims promptly to ensure timely financial transactions
• Monitor accounts receivable and follow up on outstanding payments to maintain cash flow
• Reconcile incoming receipts and allocate payments accurately to correct accounts
• Maintain accurate and up-to-date accounting records, including journal entries, accruals, and adjustments
• Perform monthly bank reconciliations to verify cash balances and transactions
• Maintain the general ledger and prepare supporting schedules for financial reporting
• Record and track client deposits and disbursements to ensure proper client account management
• Allocate costs correctly to respective matters or files to support accurate billing
• Monitor the ageing of client accounts and highlight long outstanding balances for follow-up
• Assist in billing processes, ensuring compliance with firm policies and procedures
• Ensure adherence to accounting standards and internal controls to maintain compliance
• Support external auditors by preparing required documents and schedules for audit readiness
• Maintain proper documentation to provide clear audit trails
• Maintain accounting system data integrity (e.g., LAS or other systems) to ensure accurate financial data
• Assist in system improvements, upgrades, and process enhancements to optimise accounting operations
• Ensure proper use of accounting codes and adherence to internal procedures
• Assist in financial-related administrative tasks to support the finance team
• Liaise with internal departments and external parties on finance matters to facilitate communication and resolution

Preferred competencies and qualifications

• Diploma or Degree in Accounting, Finance, or related field
• 1–3 years of relevant accounting experience
• Familiarity with accounting software such as LAS, MYOB, Xero, or SAP
• Proficient in Microsoft Excel
• Strong attention to detail and accuracy
• Good organisational and communication skills
• Accountability and integrity
• Time management and the ability to meet deadlines
• Problem-solving skills
• Team collaboration