Accounts Executive

Established in 2007, Canatec is a leading provider of precision cooling solutions in the Southeast Asian region.

Key Responsibilities:

1. Accounts Payable & Accounts Receivable

1.1 Accounts Payable

• Ensure Purchase Orders (POs) are issued to suppliers within required timelines.

• Process payments according to company schedule.

• Reconcile supplier statements and resolve billing discrepancies.

1.2 Accounts Receivable

• Issue invoices for project and maintenance jobs promptly and accurately.

• Monitor outstanding receivables and follow up with customers for overdue payments.

• Maintain AR aging schedule and coordinate with internal teams on billing progress.

2. Stock & Shipment Management

2.1 Stock Management

• Maintain accurate stock records and track all stock movements.

• Conduct quarterly stock take and reconcile variances.

2.2 Shipment Management

• Monitor shipments and ensure GST declaration and related documentation are completed.

• Arrange payment for GST declaration.

• Coordinate with suppliers and relevant parties to follow up on supplier invoice payments.

3. Quarterly GST Submission & Monthly / Quarterly Closing

• Maintain and update GST records in compliance with statutory requirements.

• Prepare and submit quarterly GST filings timely and accurately.

• Perform monthly bank reconciliations.

• Carry out monthly and quarterly closing activities including journal posting and account reconciliations.

4. Cost Sheet Management

• Update project cost sheets regularly for accurate reflection of costs.

• Ensure cost sheets support accurate billing and revenue recognition.

5. General Ledger (GL) Accounting & Monthly Closing

• Perform monthly GL closing ensuring all transactions are captured accurately.

• Prepare and post journal entries, accruals, and adjustments.

• Reconcile balance sheet schedules and resolve any discrepancies.

• Support preparation of internal management reports when required.

6. Other Finance Tasks

• Support the preparation of monthly, quarterly and annual financial reports.

• Assist in annual audit processes by preparing schedules, resolving auditor queries and providing required documentation.

• Maintain proper filing and documentation of financial records for audit and compliance purposes.

• Liaise with internal departments (Project, FM, HR, Admin) on finance-related matters.

• Assist in the implementation and improvement of accounting workflows, internal controls and reporting processes.

• Perform any other finance and administrative duties as assigned by the Accounts Manager.

7. Admin Tasks

• Co-ordinate and administer flight reservations, hotel accommodation bookings, and visa applications for business travel.

Requirements:

• Diploma in Accounting, or its equivalent.

• LCCI, CAT, or equivalent accounting certification will be advantage.

• Minimum 3 years of relevant accounting experiences, preferably in engineering, trading, import/export, or project-based industries.

• Experience in inventory accounting, stock management and shipment-related transactions would be advantageous.

• Familiarity with project costing, cost tracking, and billing processes is preferred.

• Proficient in Microsoft Excel.

• Familiar with Quickbook accounting software.

• Understanding of import/export documentation, customs declarations, and logistics processes will be advantage.

Other Information:

• Work Location: East Region
• 5 days work week (Mon to Fri - 9am to 6pm)
• Performance Bonus
• Medical and Dental Benefit