Accounts Payable

The Accounts Payable Executive is responsible for reviewing, verifying, and processing vendor invoices accurately and on a timely basis for the hotel’s operations. The role ensures that all invoices, payments, and disbursements are properly supported, approved, and processed in compliance with hotel policies, accounting procedures, and internal controls.

Key Responsibilities

• Review, verify, and process vendor invoices accurately and on a timely basis.
• Perform three-way matching of invoices against purchase orders and goods receiving notes or service completion records.
• Ensure invoices are properly approved in accordance with company policies and internal controls before payment processing.
• Process vendor payments via UOB bulk payment and ensure payment details are accurate and complete.
• Prepare remittance advice and maintain proper payment supporting documents.
• Reconcile vendor Statements of Account and follow up on discrepancies, outstanding balances, and credit notes where necessary.
• Ensure all credit notes, returns, and price adjustments are properly recorded and applied accordingly.
• Maintain accurate records of payments, disbursements, and supporting documents for audit and compliance purposes.
• Ensure proper filing, documentation, and record-keeping in accordance with hotel and company requirements.
• Liaise with vendors and internal departments to resolve invoice discrepancies, payment issues, and documentation matters.
• Assist in month-end closing activities including Accounts Payable accruals, reconciliations, and journal preparation.
• Monitor and maintain proper control of payment processes and financial documentation.
• Support travel agent commission processing and related payment documentation where required.
• Ensure compliance with hotel accounting policies, internal controls, and audit requirements.
• Perform any other finance-related duties as assigned from time to time.

Job Requirements

• Diploma or professional certificate in Accounting, Finance, Business Management, Economics or a related field.
• 3 to 5 years’ experience in a similar capacity, preferably in the hospitality industry. Pre-opening experience would be useful.
• Ability to interpret financial data, identify trends, and make informed recommendations
• Proficient in Microsoft excel, PowerPoint and familiar reporting financial information
• Strong interpersonal skills to collaborate effectively with various departments
• Strong organizational and time management skills coupled with the ability to manage multiple tasks simultaneously