Accounts Payable

SCOPE

Reporting to the Director of Finance/Assistant Financial Controller, the incumbent has to ensure the validity and accuracy of all invoices (receipt and process of all invoices in proper allocations and timely payment).

OVERALL OBJECTIVES

• To safeguard the financial integrity and stability of the hotel and minimize any exposure to potential risks.
• To ensure the timely and accurate payment of invoices, with the proper authorisation and back-up.
• Accurate posting of invoices and preparation of payment runs.
• Responsible for monthly reconciliations of A/P Trade account anddesignated month end journal entries.
• Prepare the accrual for invoices received after closing and for goods and services not yet invoiced.
• Communicating with vendors to resolve invoice discrepancies, payment issues, and statement reconciliations.
• Maintain an organized filing system for open and paid invoices.
• Keep Contract Master File updated with agreements, contracts& licenses.
• Other ad-hoc duties as assigned.

REQUIREMENTS

• Finance trained with at least 3 years of relevant finance experience in AP, preferably in the hotel industry.
• Experience with hotel software (e.g. Sun, Infrasys, FutureLog) an advantage.
• Strong computer skills, including Microsoft Office (Excel/PowerPoint/Word)
• Organized, analytical, resourceful, meticulous and confident.
• Able to multi-task and work independently in a dynamic environment with good problem solving and decision-making skills.
• Good interpersonal and communication skills.