ACCOUNTS PAYABLE AND ADMIN ASSISTANT

Roles & Responsibilities:

The Accounts Payable and Admin Assistant will be part of the Finance Team, and be responsible for the day-to-day tasks of:

Invoice processing

§  receive, verify, and process supplier invoices

§  Match invoices with purchase orders, delivery orders, and contracts.

Payment management

§  Prepare payment runs

§  Track and manage payment schedules to avoid late payments

§  Handle staff claims and reimbursements

Vendor management

§  Update and maintain records of suppliers and contractors

§  Resolve queries on billing, discrepancies or payment issues

§  Reconcile vendor statements with company records

Financial Recordkeeping

§  Post transactions into accounting software

§  Assist with month-end closing activities

§  Maintain proper filing of invoices, receipts and payment documents for audit purposes

Office Administration

§  Manage office supplies and place orders when needed.

§  Coordinate facility maintenance, repairs, and service vendors.

§  Handle mail collection and general office upkeep.

§  Provide general assistance to the team and management for administrative or finance-related

Requirements:

·       At least NITEC Certificate in Accounting, Business or related field

·       1 - 3 years of experience in Admin & Accounts or related roles preferred

·       Familiarity with simple accounts and finance

·       Competent in using Microsoft Excel (including formulas) and accounting software

·       Strong sense of responsibility and urgency in meeting deadlines.

·       Self-motivated and team player.

·       Good command of English

·       Training is provided.