Accounts Payable Executive (AP)

Key Responsibilities

1. Procure-to-Pay Ownership& Control

• Own the full AP lifecycle from invoice receipt to payment execution
• Act as a control gatekeeper to ensure invoices are complete, accurate, and properly approved before processing
• Enforce mandatory documentation standards (approvals, supporting documents)
• Reject incomplete or non-compliant submissions and return to the originating function
• Ensure accountability sits with the source of the transaction, not AP

2. Payment Execution &Cash Discipline

• Prepare and execute weekly payment runs (vendors, staff claims, reimbursements)
• Ensure all payments are supported, verified, and aligned with internal controls prior to release
• Coordinate with Finance Lead on payment prioritisation and cash flow considerations
• Maintain clear audit trails for all payments processed

3. Staff Claims Governance

• Review and process employee expense claims with strict adherence to company policies
• Ensure completeness of supporting documents and proper approvals

4. Vendor & Invoice Management

• Manage vendor invoices, ensuring correct coding, classification, and system entry
• Liaise with vendors on discrepancies, payment status, and clarifications
• Monitor vendor statements and resolve discrepancies in a timely manner

5. Reconciliation &Financial Integrity

• Perform vendor statement reconciliations and AP ageing reviews
• Ensure AP sub-ledger integrity and alignment with the General Ledger
• Support month-end close with accurate accruals and AP balances

6. Controls, Compliance& Risk Management

• Ensure adherence to internal controls, approval workflows, and finance policies
• Identify and flag duplicate invoices, irregular transactions, or control breaches
• Maintain complete and audit-ready documentation for all AP transactions

7. Process Improvement & Digitalization

• Identify root causes of inefficiencies or recurring issues within AP processes
• Drive improvements to reduce manual work, errors, and rework
• Support system enhancements and automation initiatives (e.g., Oracle NetSuite workflows)
• Maintain clear and updated SOPs for AP processes

Key Requirements

Technical & Functional Expertise

• 3–4 years of hands-on Accounts Payable experience
• Strong understanding of end-to-end procure-to-pay processes
• Experience managing payment runs, vendor invoices, and staff claims
• Familiarity with Singapore GST and compliance requirements
• Experience with Oracle NetSuite is a strong advantage
• Proficient in Excel and comfortable working with systems

Professional Attributes

• High attention to detail and strong sense of accountability
• Firm on controls and able to uphold standards under pressure
• Proactive, structured, and solution-driven
• Able to work independently and manage multiple deadlines

Communication &Stakeholder Management

• Able to communicate clearly with vendors and internal stakeholders
• Comfortable enforcing controls and challenging non-compliant requests
• Able to work cross-functionally while maintaining finance discipline