Admin

1. Office Administration

• Manage daily office operations.
• Maintain office cleanliness and organization.
• Monitor office supplies and stationery inventory.
• Coordinate office maintenance and service providers.
• Handle incoming and outgoing mail and courier services.

2. Document Management

• Maintain company documents and records.
• File and organize project documents.
• Maintain document registers.
• Prepare official letters and correspondence.
• Ensure document revision control.
• Archive completed project files.

3. HR & Employee Administration

• Maintain employee personal files.
• Monitor attendance and leave records.
• Prepare monthly attendance reports.
• Coordinate recruitment activities.
• Prepare employment contracts.
• Maintain training records.
• Assist in employee onboarding and offboarding.
• Coordinate work pass renewals (if applicable).

4. Procurement Support

• Prepare Purchase Orders.
• Follow up supplier quotations.
• Maintain supplier database.
• Track delivery status.
• Update procurement records.

5. Project Administration

• Prepare project files.
• Maintain project documentation.
• Coordinate document submissions.
• Assist project managers with administrative work.
• Monitor project documentation status.

6. Accounts Support

• Prepare invoices.
• Track outstanding payments.
• Organize supplier invoices.
• Assist payroll preparation.
• Maintain expense records.

7. HSE Documentation Support

• Maintain safety records.
• Organize training certificates.
• Update PPE records.
• File RA, SWP, PTW documents.
• Maintain incident records.

8. Meeting Coordination

• Arrange meetings.
• Prepare meeting agenda.
• Record meeting minutes.
• Follow up action items.

9. Communication

• Coordinate between departments.
• Answer telephone enquiries.
• Respond to email enquiries.
• Maintain professional communication with clients and vendors.

10. Compliance

• Maintain ISO documentation (if applicable).
• Ensure company licenses are renewed.
• Track insurance renewals.
• Maintain statutory records.