Admin And Finance Assistant

Job Summary

We are seeking a responsible and detail-oriented Admin & Accounts Assistant to support daily administrative operations and accounting functions. The candidate will assist in office administration, invoicing, bookkeeping, payroll support, and maintaining accurate financial records.

Key Responsibilities

Administrative Duties

• Handle general office administration and coordination
• Maintain proper filing and documentation systems
• Manage correspondence, emails, phone calls, and courier arrangements
• Prepare reports, letters, and business documents
• Coordinate meetings, appointments, and travel arrangements
• Monitor office supplies and liaise with vendors/suppliers
• Maintain employee records, leave records, and office documentation

Accounts Duties

• Assist with Accounts Payable (AP) and Accounts Receivable (AR)
• Prepare invoices, payment vouchers, receipts, and purchase orders
• Follow up on outstanding payments and supplier invoices
• Perform data entry into accounting systems
• Assist in bank reconciliations and month-end closing
• Maintain accurate accounting records and supporting documents
• Support payroll preparation, CPF submissions, and claims processing
• Assist in GST filing, audit schedules, and financial reporting

Requirements

• Diploma / NITEC / Certificate in Accounting, Finance, Business Administration, or related field
• 1–3 years of relevant working experience preferred
• Basic knowledge of bookkeeping and accounting principles
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Familiarity with accounting software such as MYOB, Xero, QuickBooks, or SAP is an advantage
• Good communication and organizational skills
• Meticulous, responsible, and able to work independently

Preferred Skills

• Knowledge of Singapore payroll, CPF, IRAS, and GST requirements
• Ability to multitask and meet deadlines
• Strong attention to detail and confidentiality

Working Hours & Location

• Typically 5-day work week (Monday to Friday)
• 11 Woodlands Close, #05-25, Woodlands 11Singapore 737853 (near Admiralty MRT)