ADMIN & HR EXECUTIVE

We are seeking a proactive and organized Admin & HR Executive to support the daily administrative and human resource functions of our manufacturing company. The ideal candidate should be detail-oriented, able to multitask, and possess good communication and interpersonal skills.

Key Responsibilities

Human Resources

• Manage recruitment activities, including posting job advertisements, screening resumes, scheduling interviews, and preparing employment offers.
• Coordinate onboarding and offboarding processes for employees.
• Maintain employee records and ensure confidentiality of HR information.
• Administer attendance, leave, medical claims, and other HR documentation.
• Prepare employment contracts, confirmation letters, and other HR correspondence.
• Liaise with government agencies on HR-related matters (e.g. MOM, CPF Board, IRAS).
• Support payroll preparation by compiling attendance, leave, and overtime records.
• Assist in implementing HR policies and ensuring compliance with Singapore employment regulations.
• Coordinate employee training and maintain training records.
• Organize staff engagement activities and company events.

Administration

• Manage general office administration and daily office operations.
• Maintain office supplies, stationery, pantry inventory, and company assets.
• Coordinate maintenance of office equipment, facilities, and service providers.
• Arrange travel bookings, accommodation, and meeting logistics when required.
• Prepare purchase requisitions and process invoices related to office administration.
• Maintain filing systems and company documentation.
• Assist management with reports, presentations, and other administrative tasks.
• Answer phone calls, receive visitors, and handle incoming and outgoing mail/courier services.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 2 years of relevant experience in HR and administration.
• Knowledge of Singapore Employment Act and MOM regulations is an advantage.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Experience with HR or payroll software will be an advantage.
• Good organizational and time management skills.
• Strong interpersonal and communication skills.
• Able to work independently as well as in a team.
• Positive attitude, responsible, and willing to learn.

Preferred Qualifications

• Experience in a manufacturing environment is preferred.
• Familiarity with ISO documentation and quality management systems is an advantage.
• Experience handling work pass applications (EP, S Pass, Work Permit) is an added advantage.

Benefits

• 5-day work week
• Annual Leave
• Medical Benefits
• Performance Bonus (subject to company performance)
• Training and career development opportunities
• Friendly and supportive working environment

We thank all applicants for their interest. However, only shortlisted candidates will be contacted.