Admin Coordinator

Administrative Coordinator

Location: Paya Lebar

Position Type: Full Time, 5 days a week

Job Summary:

The Administrative Coordinator will provide comprehensive administrative support to ensure efficient operation of the office. This role involves a variety of task including managing schedules, coordinating meetings, handling correspondence, and assisting with special projects. The ideal candidates will be detail-oriented, posses strong communication skills, and have the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Serve as the point of contact for internal and external communications, including answering and directing phone calls, emails, and other inquires.
• Manage and maintain executives schedules, including organizing meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate and schedule meetings, conferences, and events, including arranging logistics and preparing materials.
• Maintain office supplies inventory by checking stock to determine inventory levels, anticipating requirements, and placing and expediting orders.
• Assist in the development and implementation of office policies and procedures.
• Perform general clerical duties including photocopying, faxing, mailing, and filling.
• Support special projects and other duties as assigned by management.
• Assist with the preparation of budgets, expense reports, and financial statements.

Qualifications:

• Experience in administrative coordinator, administrative assistant, or similar role.
• Proficient in Microsoft Office Suite(Word, Excel, PowerPoint, Outlook.)
• Excellent written and verbal communications skills.
• Strong organizational skills with the ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.