Admin cum Halal Coordinator

Job Overview

We are looking for a proactive and organized Admin Executive cum Halal Coordinator to support daily administrative operations and assist in maintaining the company's halal compliance requirements. The role focuses primarily on administration (70%) and halal-related documentation and coordination (30%).

Key Responsibilities

Administrative Duties (70%)

• Manage day-to-day administrative and office operations.
• Handle filing, document management, and record keeping.
• Prepare quotations, invoices, purchase orders, and reports.
• Coordinate with suppliers, customers, and internal departments.
• Maintain inventory records and procurement documentation.
• Assist with scheduling, meeting coordination, and staff communications.
• Support HR and payroll administration when required.
• Perform general administrative duties and ad-hoc assignments.

Halal Coordination Duties (30%)

• Maintain halal-related documentation and records.
• Monitor expiry dates of halal certificates and supplier documents.
• Assist in halal certification renewals and audit preparations.
• Liaise with suppliers to obtain updated halal certificates.
• Ensure proper filing of halal compliance records.
• Support internal checks to ensure compliance with halal requirements.
• Coordinate halal training sessions and staff awareness activities when required.

Requirements

• Diploma in Business Administration, Hospitality, Food & Beverage, or related field.
• Minimum 1 year of administrative experience.
• Familiarity with halal certification requirements is an advantage.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong organizational and communication skills.
• Meticulous, responsible, and able to manage multiple tasks.
• Experience in the catering, F&B, or food manufacturing industry is preferred.