Admin Executive

Job Description:
We are seeking a detail-oriented and responsible administrative executive to handle financial, administrative, and HR-related tasks. The ideal candidate should be able to manage daily financial records, support sales operations, and assist with office administration.

Key Responsibilities:

Finance & Accounting

• Handle cashier duties, including monthly reconciliation and bookkeeping.
• Coordinate with headquarters on financial reporting and ensure the timely submission of monthly financial records.

Sales & CRM Support

• Assist sales personnel with order processing in the system and CRM system updates.
• Maintain accurate sales records and follow up on CRM-related tasks.

Administrative Support

• Submit notarization and legalization documents to embassies and law firms as required.
• Assist in booking and coordinating meeting rooms for both regular use and large-scale events.
• Help with event setup, including meeting room arrangements.
• Prepare PowerPoint presentations and support general clerical duties.

Human Resources (HR)

• Process monthly payroll, including CPF contributions.
• Handle recruitment processes and ensure compliance with employment regulations.
• Oversee HR-related compliance and employee administration.

Requirements:

• Prior experience in accounting, finance, or administrative roles is preferred.
• Familiarity with CRM systems and order processing is an advantage.
• Strong organizational skills and attention to detail.
• Ability to coordinate with multiple stakeholders, including headquarters and external agencies.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Bilingual proficiency in English and Mandarin is an advantage due to the nature of clients and documents.