Administrative Accounts Executive

Job Description:

- Maintain Full set of Accounts

­- Reconciliation of sales invoices and monthly Statement of Accounts

­- Manage Petty Cash and record/ update records accordingly

­- Prepare monthly & yearly report (P&L, B/S schedule)

- Manage and facilitate staff related matters, such as attendance, accommodation related issues, training, leave applications, workers’ payroll, etc.

- Handle corporate taxation matters, company grants, government surveys etc.

­- Liaise with customers, suppliers and service providers for AP/AR matters

­- Ensure all accounting documents and records are properly filed and well-maintained

­- Generate invoices/exchange note for daily sales/suppliers/vendors and refund documents

­- Inventory management, manage and maintain record of site office’s assests, including acquisition and disposal etc.

­- Liaise with auditors in their queries during financial year reporting

­- Other administrative duties such as filing, answering phone calls, preparing quotations, restock of goods from supplier, staff schedule, application/ renewal of work passes etc.

Requirements:

• proficient in MS Office ie. Word, Excel, Powerpoint etc.
• able to handle full set of accounts with MYOB and/or AUTOCOUNT and Excel
• must be able to work independently, be resourceful and take initiative
• well organized with excellent time management, computer and communication skills
• preferable to start work immediately or within short notice
• may need to be stationed at site office periodically depending on project requirements