Administrative & Accounts Executive

Company Overview

Himo Marine Service Pte. Ltd. Singapore specializes in ship agency, ship supply, ship repair, and technical services. With branches in major ports and shipyards across China, we provide timely, efficient, and high-quality support through experienced professionals.

Job Summary

You will manage office operations, prepare financial documents, maintain accounting records, support HR functions, and assist management with correspondence to ensure smooth administrative and operational workflows.

Responsibilities

• Manage daily administrative tasks to ensure smooth and efficient office operations
• Prepare, issue, and track invoices, credit notes, statements of account, and related financial documents accurately
• Maintain accurate accounting records and support accounts receivable and payable processes to ensure financial accuracy
• Coordinate with customers, suppliers, and internal teams to resolve operational and financial matters promptly
• Assist in preparing quotations, purchase orders, and delivery documents to support sales and procurement activities
• Support HR functions by maintaining staff records, tracking leave, coordinating payroll, assisting recruitment, and managing onboarding documentation
• Assist management with drafting and organizing general correspondence, reports, and office documentation
• Ensure compliance with internal policies and support audit and banking requirements by preparing necessary documentation

Required competencies and certifications

• Minimum 2 years of experience in administrative, accounting, or HR support roles
• Good understanding of basic accounting processes and office administration
• Excellent organizational and documentation skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong communication skills and professional demeanor

Preferred competencies and qualifications

• Experience in HR administration is a plus