Administrative Assistant (Construction)

Job Summary

We are seeking a responsible and organised Administrative Assistant to support the daily administrative and documentation functions of our construction operations. The successful candidate will coordinate office administration, maintain project records, and provide administrative support to ensure smooth business operations.

Key Responsibilities

• Provide administrative support for daily office and construction-related operations.
• Prepare, organise, and maintain project documents, contracts, reports, and correspondence.
• Coordinate with project teams, subcontractors, suppliers, and clients on administrative matters.
• Assist in preparing quotations, purchase orders, invoices, and other project documentation.
• Maintain proper filing systems for project and company records.
• Schedule meetings, appointments, and coordinate site-related administrative activities.
• Monitor office supplies and arrange procurement when required.
• Update internal databases, records, and project documentation accurately.
• Assist in work permit, site access, and employee documentation where required.
• Support payroll, attendance, leave records, and other HR administrative duties when assigned.
• Perform other administrative duties as assigned by the management.

Requirements

• Minimum 1 years of relevant administrative experience. Experience in the construction industry is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Good organisational, time management, and communication skills.
• Able to work independently as well as in a team environment.
• Detail-oriented with good record-keeping skills.
• Proficiency in Mandarin is required as the role involves regular communication with Mandarin-speaking company leaders.