Logo-of-AERO-SUPPLIES-SYSTEMS-ENGINEERING-PTE-LTD-hiring-for-jobs-in-Singapore-on-GrabJobs

Administrative Executive (Accounts, HR & Operations Support)

salary Salary :

$2,000 - 2,500 monthly

icon briefcase Job Type : Full Time

Number of Applicants

 : 

000+

Click to reveal the number of candidates who applied for this job.

Let AI Supercharge Your Job Hunt!

JobCopilot scans 500,000+ company career sites daily to find jobs for you

Never miss an opportunity Save hours by auto-filling applications forms Land more interviews with tailored applications
happy man
thunder iconActivate JobCopilot

Job Description - Administrative Executive (Accounts, HR & Operations Support)

About Us

Aero Supplies Systems Engineering Pte Ltd (ASSE) is a Singapore-based engineering company providing engineering, procurement, project management, and industrial equipment solutions across various industries. We are seeking a dedicated and detail-oriented Administrative Executive to support our Accounts, HR, Procurement, and Operational functions.

Key Responsibilities

Accounts & Finance

  • Prepare invoices, quotations, purchase orders (POs), delivery orders (DOs), and statements of accounts.
  • Assist with Accounts Payable (AP) and Accounts Receivable (AR) functions.
  • Monitor customer payments and supplier invoices.
  • Perform bank reconciliations and maintain accurate financial records.
  • Assist with monthly financial reporting and year-end audits.
  • Prepare and coordinate GST submissions and supporting documentation.
  • Liaise with external accountants, auditors, and tax consultants.

Human Resources & Payroll

  • Maintain employee records and personnel files.
  • Prepare and process monthly payroll calculations.
  • Handle CPF submissions, employee claims, and statutory contributions.
  • Assist with leave management, attendance tracking, and onboarding of new employees.
  • Support work pass administration, renewals, and employee documentation.
  • Coordinate staff training records and certifications.

Procurement, Logistics & Shipping

  • Prepare quotations, purchase orders, and supplier correspondence.
  • Coordinate with local and overseas suppliers regarding purchases and deliveries.
  • Prepare and manage shipping documents, including: Commercial Invoices, Packing Lists, Delivery Orders, Certificates of Origin, Freight and Export Documentation
  • Liaise with freight forwarders, couriers, and customers regarding shipment schedules.

Administration & Operations Support

  • Manage office administration and document control.
  • Organize company records and filing systems.
  • Assist management with reports, presentations, and correspondence.
  • Coordinate meetings, travel arrangements, and company events.
  • Support project teams with administrative and procurement requirements.
  • Perform other ad-hoc duties assigned by management.

Requirements

Qualifications

  • Minimum Diploma in Business Administration, Accounting, Finance, Logistics, Engineering, or a related discipline.
  • Minimum 1 year of relevant administrative experience preferred.

Skills & Experience

  • Experience in payroll administration, CPF submissions, and GST filing.
  • Familiarity with quotations, purchase orders, invoicing, and shipping documentation.
  • Knowledge of Singapore employment regulations and statutory requirements.
  • Experience with accounting software is an advantage.
  • Engineering industry experience or knowledge will be an added advantage.
  • Proficient in Microsoft Office (Excel, Word, Outlook) preferred.
  • Strong organizational and communication skills.
  • Able to work independently and handle multiple tasks simultaneously.

Who Can Apply

✅ Singapore Citizens
✅ Singapore Permanent Residents (PR)
✅ Malaysians are welcome to apply

Original job Administrative Executive (Accounts, HR & Operations Support) posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
Share Job
Share Job

About the Company

AERO SUPPLIES SYSTEMS ENGINEERING PTE LTD

We ASSE TECH GROUP can able to assist Local & Foreign Companies. We have worldwide branches. We are specialised in turnkey projects.

Read more about the company

Auto-Apply to Similar Jobs with your AI JobCopilot

thunder icon Auto-Apply with AI
💰

Accounting / Finance Salaries

Similar Jobs in Singapore

GrabJobs is the no1 job portal in Singapore, connecting you to thousands of jobs fast! Find the best jobs in Singapore, apply in 1 click and get a job today!

Mobile Apps

Copyright © 2026 Grabjobs Pte.Ltd. All Rights Reserved.