Assistant Accountant

The Assistant Accountant supports the Finance Department by ensuring accurate financial reporting, timely reconciliation of accounts, compliance with accounting standards, and efficient day-to-day financial operations. The role assists in maintaining strong internal controls, preparing financial records, supporting month-end closing activities, and contributing to the hotel's financial performance through accurate and timely accounting practices.

Key Responsibilities

Financial Accounting

• Maintain accurate accounting records and ensure all financial transactions are properly recorded.
• Prepare and post journal entries in accordance with accounting policies.
• Perform daily, weekly, and monthly bank reconciliations.
• Reconcile balance sheet accounts and investigate outstanding items.
• Assist in month-end and year-end closing activities.
• Prepare supporting schedules and financial reports for management review.

Accounts Payable

• Verify supplier invoices against purchase orders and receiving documents.
• Ensure timely processing of supplier payments.
• Reconcile supplier statements and resolve discrepancies.
• Maintain accurate vendor master records.

Accounts Receivable

• Monitor guest and corporate receivables.
• Follow up on overdue accounts and coordinate collections.
• Reconcile customer accounts and resolve billing discrepancies.
• Assist with credit applications and account maintenance.

General Ledger

• Maintain the integrity of the general ledger.
• Review account coding for accuracy.
• Assist with fixed asset accounting and depreciation schedules.
• Prepare audit schedules and supporting documentation.

Payroll Support

• Assist in payroll reconciliation where required.
• Verify payroll journals and statutory deductions.
• Ensure payroll postings reconcile with the general ledger.

Cash Management

• Perform daily cash reconciliations.
• Verify cash receipts and banking.
• Monitor petty cash balances and reimbursements.
• Investigate and resolve cash variances promptly.

Compliance & Audit

• Ensure compliance with company financial policies and procedures.
• Assist internal and external auditors during audit exercises.
• Maintain proper documentation for all accounting transactions.
• Support tax, GST, and statutory reporting requirements.

Budgeting & Reporting

• Assist in preparing annual budgets and forecasts.
• Support departmental financial analysis.
• Prepare variance reports and management information as required.
• Monitor expenses against budget.

Internal Controls

• Ensure adherence to internal control procedures.
• Identify process improvement opportunities.
• Support fraud prevention initiatives and financial risk management.