Assistant Accounts & Admin Manager

Key Responsibilities

Accounts & Finance

• Handle full set / partial set of accounts
• Manage Accounts Payable (AP) and Accounts Receivable (AR)
• Prepare bank reconciliation and monitor cash flow
• Process supplier invoices, payment vouchers, and staff claims
• Follow up on customer collections and outstanding payments
• Assist in month-end closing and audit schedules
• Liaise with auditors, tax agents, bankers, and company secretary
• Assist in payroll processing, CPF submission, and IR8A preparation
• Maintain proper accounting records and documentation

Administration & Operations

• Support office administration and operational coordination
• Handle procurement, purchase orders, and supplier coordination
• Maintain employee records, insurance, and company assets
• Coordinate renewal of licenses, subscriptions, and certifications
• Assist in HR administrative matters and staff onboarding
• Support project and sales teams on documentation and coordination
• Ensure proper filing and document control

Reporting & System

• Prepare finance and management reports when required
• Maintain accurate data entry into accounting/ERP systems
• Support process improvement and workflow coordination
• Assist in ad hoc duties assigned by management

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, or related field
• Minimum 3–5 years of relevant working experience
• Experience in handling AP, AR, payroll, and administrative functions
• Familiar with accounting software and Microsoft Excel
• Able to multitask and work under pressure
• Good communication and coordination skills
• Responsible, meticulous, and able to work independently
• Singapore working experience preferred
• Experience in construction, engineering, or SME environment will be an added advantage