BILLING ASSISTANT

Job Description

• Respond promptly and professionally to email inquiries related to billing and invoices
• Generate and issue trucking and rental-related invoices in a timely manner
• Prepare monthly reports and share them with relevant client by the 10th of every month
• Handle credit notes for depot refunds, overcharges, customer disputes, and goodwill discounts
• Assist with preparing daily sales reports for management when required
• Use the ERP and accounting systems to retrieve customer account details, such as ACRA records and credit application forms
• Perform posting duties to the dynamic accounting system every 10 days to ensure smooth operations
• Review charge codes and storage folders to ensure all files are billed accurately and promptly
• Follow up on outstanding Statements of Account (SOA) payments to monitor customers' payment statuses
• Coordinate and assist in month-end closing activities to ensure all invoices are filed and accounted for
• Support ad-hoc duties, including scanning, uploading invoices to the ERP system, and sending invoices to customers

Job Responsibilities

• Minimum qualification of GCE 'O' Levels, Diploma in Business, Accounting, or a related field. Candidates with equivalent/similar qualifications are welcome to apply
• Relevant experience in billing, accounting, or a similar role is preferred (at least a year or more), but candidates with transferable skills are encouraged to apply
• Proficient in Microsoft Office
• Strong attention to detail and accuracy in handling numerical data
• Ability to work independently and manage tasks under pressure with minimal supervision
• Effective communication skills and the ability to collaborate across departments
• Adaptable and flexible, with a willingness to learn new systems and processes