Billing Officer (Immediate)

Job Description 

We are looking for a responsible and detail-oriented Billing Officer to support daily billing, invoicing and accounts administration duties. This role is suitable for someone who is organised, customer-oriented, able to follow up closely, and comfortable working in an SME environment. 

Responsibilities 

• Prepare and issue customer invoices accurately and on time.  

• Perform billing data entry and maintain invoice records.  

• Check supporting documents such as PO, SO, quotation, service report and delivery record before billing.  

• Maintain customer billing records, payment records and Accounts Receivable records.  

• Assist in preparing and sending customer Statements of Account.  

• Follow up on outstanding payments and update payment status.  

• Assist with vendor invoices, vendor PO and Accounts Payable documentation.  

• Support bank reconciliation and payment record checking.  

• Follow up on billing discrepancies, missing documents or incorrect billing details.  

• Liaise with customers, vendors, Sales, Operations and Accounts team.  

• Maintain proper filing of invoices, receipts, vendor invoices and supporting documents.  

• Assist with month-end billing closing and other ad-hoc accounts/admin duties.  

Requirements 

• Minimum LCCI / Nitec / Higher Nitec / Diploma in Accounting, Finance, Business Administration or related discipline.  

• Minimum 1–2 years of relevant experience in billing, invoicing, AR/AP or accounts administration.  

• Basic accounting knowledge is required.  

• Experience with customer SOA, payment records, vendor invoices and PO documentation will be an advantage.  

• Knowledge of AutoCount Accounting System or other accounting / ERP software will be an added advantage.  

• Proficient in Microsoft Office, especially Excel.  

• Meticulous, organised and accurate in data entry.  

• Good communication and follow-up skills.  

• Able to work independently and meet deadlines.  

• Bilingual in English and Mandarin to liaise with English and Mandarin-speaking stakeholders.