Finance / Accounts Executive

Role Summary

The Finance/Account Executive is responsible for managing day-to-day financial operations, ensuring accurate accounting records, supporting financial reporting, and providing analytical insight to strengthen business decision-making. The role works closely with internal stakeholders to maintain strong financial controls, manage receivables/payables, and support overall financial health of the organization.

Key Responsibilities

1. Financial Operations

• Handle daily accounting functions including AR/AP, billing, invoicing, receipts, payment and staff claim processing.

• Ensure accurate and timely posting of financial transactions in the accounting system.

• Maintain proper documentation and adherence to internal financial policies.

2. Financial Reporting & Analysis

• Prepare monthly, quarterly, and yearly financial reports.

• Support month-end and year-end closing activities (journal entries, reconciliations, accruals).

• Assist in variance analysis, cost tracking, and budget vs actual performance review.

3. Accounts Receivable & Collections

• Monitor outstanding receivables and follow up with customers for timely payments.

• Prepare aging reports and conduct credit control checks.

• Liaise with sales teams regarding billing disputes or collection issues.

4. Accounts Payable Management

• Process vendor invoices and employee expense claims in compliance with company policies.

• Maintain accurate records of payable schedules and ensure timely disbursements.

• Reconcile supplier statements and resolve discrepancies.

5. Audit, Compliance & Control

• Support internal and external audit requirements.

• Ensure compliance with local financial regulations, accounting standards, and tax requirements.

• Maintain strong internal controls to safeguard company assets.

6. Stakeholder Support

• Collaborate with internal teams (Sales, Operations, HR, Procurement).

• Provide financial data or insights required for cross-functional decision-making.

• Assist management with ad-hoc financial projects, forecasts, and analysis.

7. Stock Take Exercise

• Perform annual stock take exercise in office and third-party warehouse.

• Reconcile the variances between physical count and system record.

8. Adhoc Support

• Support any adhoc duties as assigned by superior.
  

Key Qualifications

• Diploma or Bachelor’s Degree in Accounting, Finance, or related fields.

• 2–5 years of experience in accounting or finance roles.

• Good understanding of accounting principles and financial processes.

• Preferable with audit experience and familiar with financial regulation as compliance.

• Proficient in Microsoft Excel (such as pivot table, vlookup & etc) and experience in Sage 300 / ACCPAC accounting software.

• Experience with Power BI is advantageous.

• Excellent attention to detail, accuracy, and organizational skills.

• Strong communication and interpersonal skills.

Core Competencies

• Analytical Thinking – Ability to interpret financial data and identify trends.

• Accuracy & Attention to Detail – Ensures error-free reporting and documentation.

• Time Management – Ability to handle multiple deadlines and priorities.

• Problem-Solving – Addresses discrepancies quickly and effectively.

• Team Collaboration – Works well with cross-functional teams.

• Integrity & Confidentiality – Handles financial data with professionalism.