Finance & Admin Executive / Manager

The Finance & Admin Manager will be responsible for managing Eruby’s finance, accounting, administrative and HR support functions to ensure accurate financial reporting, strong compliance, efficient daily operations and effective business support.

This role requires a hands-on, self-driven and commercially aware finance professional who can manage full-set accounting, support management reporting, provide financial insights to the sales team and work closely with headquarters, internal departments and external partners.

The ideal candidate should be a strong team player with a positive attitude, high sense of ownership, able to communicate in Chinese language both written and verbally and have the willingness to go the extra mile together with the company as it grows.

Key Responsibilities

1. Finance, Accounting & Reporting

• Manage full sets of accounts, including accounts payable, accounts receivable, general ledger, bank reconciliation, fixed assets and intercompany transactions.
• Prepare monthly, quarterly and annual financial reports for management and headquarters reporting.
• Handle monthly and year-end account closing to ensure accurate and timely financial reporting.
• Prepare financial statements, accounting schedules and supporting documents for audit, tax and statutory reporting.
• Maintain proper financial records and ensure compliance with Singapore accounting standards, tax regulations, company policies and statutory requirements.
• Monitor cash flow, payment planning, customer collections and working capital requirements.
• Support budget preparation, forecast updates and financial performance tracking.
• Coordinate with headquarters on finance-related reporting, accounting support and documentation requirements.

2. Sales Finance & Business Support

• Support the sales team with financial analysis for customer quotations, pricing decisions, gross margin review and profitability tracking.
• Provide management with accurate sales-related financial data, including revenue, cost, margin, payment terms, credit exposure and customer collections.
• Prepare financial reports, analysis and dashboards in both English and Chinese to give management clear visibility of sales performance, gross margin, cost movement and overall business profitability.
• Prioritise the timely identification and escalation of financial risks, margin concerns, overdue payments, credit exposure and unusual cost variances to management.
• Support management in evaluating business decisions from a financial perspective, including pricing strategy, customer profitability, payment risk, cost impact and business sustainability.
• Work closely with sales and operations teams to ensure accurate invoicing, cost allocation, revenue recognition and margin tracking.
• Assist in reviewing customer payment status, overdue accounts and credit exposure to support better sales and collection decisions.

3. Tax, GST & Compliance

• Prepare and submit GST filings accurately and on time.
• Coordinate annual tax filing and liaise with tax agents on corporate tax matters.
• Support audit preparation and respond to auditor queries with proper documentation.
• Ensure compliance with statutory requirements, accounting standards, tax regulations and internal company policies.
• Maintain proper records for tax, audit and regulatory purposes.

4. External Coordination

• Liaise with auditors, tax agents, corporate secretaries, bankers, government agencies and other external parties.
• Support banking matters, corporate documentation, statutory filings and company secretarial matters where required.
• Coordinate with external service providers to ensure timely completion of finance, tax, audit, payroll and administrative matters.

5. Administration & Office Management

• Oversee daily office administration, including document control, filing, meeting arrangements, minutes taking and office supplies procurement.
• Manage vendor coordination, office maintenance, insurance renewals, service contracts and administrative records.
• Ensure company documents are properly organized, maintained and easily accessible.
• Support company events, internal meetings and management administrative requirements.
• Assist in improving internal administrative processes and office workflow efficiency.

6. HR Administration

• Maintain employee records, employment documents, leave records and HR-related files.
• Support onboarding, offboarding, employment contracts, work pass matters and staff administration.
• Coordinate payroll-related matters with internal stakeholders or external payroll service providers.
• Assist with HR policy documentation, staff benefits administration and general employee matters.
• Ensure HR records and employment documents are handled with confidentiality and accuracy.

7. Process Improvement & Internal Control

• Support management in improving finance, administration and reporting processes.
• Assist in strengthening internal controls, documentation standards and approval workflows.
• Identify areas for operational improvement and recommend practical solutions.
• Participate in ad-hoc projects and perform other duties as assigned from time to time.

Requirements

Education & Experience

• Bachelor’s degree or diploma in Finance, Accounting, Business Administration or a related discipline.
• Minimum 3 years of relevant finance and accounting experience.
• Experience handling full sets of accounts is required.
• Prior experience in administration and HR support will be an advantage.
• Experience in trading, distribution, electronics, semiconductor, manufacturing or regional business environments will be preferred.
• Experience working with overseas headquarters, China-based teams or cross-border transactions will be an added advantage.

Technical Skills

• Strong knowledge of full-set accounting, financial reporting, GST, corporate tax support and audit preparation.
• Able to prepare financial reports, management reports, sales margin reports and business analysis independently.
• Strong understanding of cost, pricing, gross margin, revenue tracking, customer collections and working capital management.
• Proficient in Microsoft Office, especially Excel for reporting, analysis, reconciliation and dashboard preparation.
• Familiarity with accounting software or ERP systems. SAP Business One experience will be an added advantage.
• Good documentation skills with the ability to maintain organized and accurate financial, HR and administrative records.
• Able to interpret financial data and present key findings clearly to management.

Language Skills

• Proficient in both English and Chinese to support communication with management, headquarters, internal stakeholders and external parties.
• Able to prepare reports, emails, summaries and business documents professionally in both English and Chinese.

Key Competencies & Personal Attributes

• Self-driven, proactive and able to work independently with minimal supervision.
• Strong sense of ownership, responsibility and accountability.
• Good team player who is willing to go the extra mile to support company growth.
• Commercially aware and able to understand the financial impact of business decisions.
• Detail-oriented, organized and accurate in handling numbers, reports and documentation.
• Positive working attitude with strong problem-solving skills.
• Able to manage multiple tasks, deadlines and priorities in a fast-paced environment.
• Good interpersonal and communication skills across different levels of the organization.
• High level of integrity, confidentiality and professionalism.
• Flexible, hands-on and willing to support both strategic and operational matters.
• Able to work closely with sales, operations, headquarters and external partners in a collaborative manner.