Finance and Payroll Executive

Job Summary

The Finance and Payroll Executive is responsible for managing and overseeing all aspects of payroll processing. This includes preparing employee salary statements, processing paychecks, and ensuring compliance with governmental laws and policies. They maintain payroll files, create reports, and resolve any payroll issues that arise. Additionally, they handle tax-related tasks, such as calculating deductions and withholdings, and ensure accurate and timely payment of employer taxes. Strong mathematical skills, attention to detail, and a solid understanding of payroll regulations are essential for this role.

The Opportunity

This is an excellent opportunity to join HFW, a leading international law firm with a strong footprint in the Asia-Pacific region and a long-standing history in international commerce. HFW offers excellent opportunities for professional development and growth, with a diverse and collaborative team of over 700 lawyers, including 180 partners, and over 400 business services professionals based in offices across the Americas, Europe, the Middle East, and Asia Pacific. HFW prides itself on its deep sector-focused expertise and its entrepreneurial, creative, and collaborative culture. We are, unapologetically, true sector experts. Clients come to us because of our deep industry knowledge and ability to talk their language. Bearing the commercial solution in mind, we underpin our advice with a solid foundation of legal expertise. Come join us and be a part of our growing Singapore office, dynamic team environment, and create impactful work.

Primary Responsibilities

• Manage end-to-end payroll
• Ensure accurate and timely payment of salaries, bonuses, commissions, and other payroll-related payments
• Calculate of payroll related adjustments (including private health insurance, employee expense recoveries, etc)
• Review and reconcile payroll reports for accuracy and compliance with company policies and statutory requirements
• Prepare payroll-related reports for management, government agencies as required
• Post Payroll related accruals
• Handle payroll-related inquiries and provide timely and accurate responses
• Assist in the preparation of year-end reports and filings
• Involvement in the implementation of payroll system upgrades or enhancements
• Stay updated on relevant employment legislation, tax regulations, and statutory requirements to ensure compliance
• Maintain the confidentiality and integrity of payroll data and information
• Support general accounting tasks, such as payroll journal entries and month-end closing activities.
• Prepare and renew annual Workers compensation insurance cover
• Prepare Partner income tax returns and liaise with external tax advisors for lodgement with IRAS
• Prepare and issue employer related statutory tax reporting requirements (eg IR8E, IR8A & IR21)
• Liaise with Partners on drawings and profit distribution payments
• Prepare monthly Partner tax retention reconciliations
• Review employee expense reimbursement submissions for accuracy and compliance with internal policies, ensuring correct cost allocation and routing to the appropriate approver.
• Prepare weekly payments for employee expense reimbursements.
• Handle queries relating to expense reimbursement submissions and payments.
• Prepare and post employee‑related payments.
• Support cashflow forecasting by providing accurate monthly payroll figures, including bonuses and one‑off payments.
• Assist with the Accounts & Finance team as & when required.
• The roles and responsibilities outlined above are not exhaustive and may include other finance-related responsibilities as required by the business.

Requirements

· at least 4 years of experience in finance, payroll, and accounting

· Knowledge of Singapore's labour laws, CPF obligations (employer and employee), personal income tax regulations

· Proven payroll experience with knowledge of Singapore payroll regulations.

· Meticulous, analytical and high attention to detail

· Intermediate level Excel skills

· Good team player

· Preferably has experience in general finance and accounting tasks and processes in a professional services industry

What's On Offer

· Flexible working environment

· Compensation commensurate with experience

· Competitive staff benefits, annual leave, medical insurance coverage

· Opportunities for career growth and professional development through our global training program

· A range of wellness programs, office, and team bonding events

Additional Information

Kindly note that this job description is not contractual. It will be reviewed periodically and may be amended or altered to meet the needs of the firm.

If you are looking to develop your career working with a leading international law firm, with a high performing and supportive team or if you are looking for a change of setting to enhance what you can offer, then contact us for a confidential discussion by forwarding a cover letter and resumé to [email protected].

HFW aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will be considered only on merit and the applicant's suitability to meet the requirements of the role.

HFW collects and processes personal data relating to job applicants to manage its recruitment process. The firm is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. For information on how the firm will process your data, please see our Privacy Notice on our website (www.hfw.com/Privacy-Notice), in the section "What we collect and how we use it".