Finance Executive

We are seeking a highly organized and detail-oriented Finance Executive to join our dynamic team. In this role, you will play a critical part in managing our financial transactions, ensuring compliance with financial regulations, and maintaining accurate records. This position primarily focuses on accounts payable (AP) with additional responsibilities in accounts receivable (AR), and replying clients’ emails or questions relating to invoicing and internal CRM tasks assignments and requests.

Responsibilities:

• Accounts Payable (AP):

• Responsible for the full spectrum of accounts payable.

• Perform daily financial transactions tracking, including verifying, classifying, and recording accounts payable data.

• Manage month-end closing, accrual, prepayment, deposit, and fixed assets account balance sheet schedule.

• Perform monthly end reconciliation on media buy payment vs. credit card SOA spend.

• Vendor management, including verifying and investigating discrepancies by reconciling vendor accounts and monthly vendor statements.

• Assist the Finance Controller in liaising with account managers on invoicing-related issues or monthly media budget tracking reports.

• Accounts Receivable (AR):

• Handle internal CRM tasks assignments and requests by Finance Controller.

• Assist the Credit Controller with day-to-day accounts receivables, including replying to client emails or questions related to invoicing.

• Reporting and Communication:

• Provide weekly work reports to the Finance Controller.

• Emphasize the importance of clear and concise communication regarding financial matters.

• Performance Evaluation:

• Use performance indicators (KPIs) in Lattice to evaluate your performance.

• Key performance indicators may include the accuracy of financial records, timeliness in processing invoices, and reduction in accounts payable discrepancies.

• Financial Compliance and Documentation:

• Emphasize the importance of adhering to financial regulations.

• Ensure proper documentation is maintained for audits, in compliance with relevant laws and regulations.

• Ad-Hoc Tasks:

• Be prepared to support other ad-hoc tasks as assigned, such as assisting in the preparation of demand letters and uploading invoices into the vendor payment system.

• Backup for Credit Controller on daily invoice Tasks when Credit Controller on leave.

Requirements:

• Bachelor's degree in finance, accounting, or a related field.

• 1 year of working experience in accounting preferred

• Experience in XERO will be an added advantage

• Proficient in Microsoft Office and Excel

• Knowledge of GST and withholding tax is advantageous

• Clarify the importance of managing time effectively, especially when balancing AP and AR responsibilities. Time management skills are crucial in such roles.

• Positive attitude and willing to learn

• Able to work independently with minimum supervision

• Importance of maintaining the confidentiality of financial information and sensitive data.