Finance Manager/ Asst Senior Manager for AI Singapore

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

AI Singapore (AISG) is a national AI programme launched by the National Research Foundation (NRF) to anchor deep national capabilities in Artificial Intelligence (AI).

The programme office is hosted by the National University of Singapore (NUS) and brings together all Singapore-based research institutions and the vibrant ecosystem of AI start-ups and companies developing AI products to perform use-inspired research, grow the knowledge, create the tools, and develop the talent to power Singapore's AI efforts.

We are seeking a dynamic, self-motivated Finance Manager to manage and improve our divisional operations and workflows. Duties and responsibilities of the role will include, but not limited to, payments, fixed assets, research grant expense reporting and generating statement of accounts for reconciliation.

The successful candidate should possess strong organisational skills, attention to detail, highly meticulous, have a talent for finance and reconciliation, ability to multi-task, strong communication & interpersonal skills and an excellent team player.

Duties & Responsibilities

• Involved in grant financial reporting back to our funding agencies on budget utilisation
• Provide support in day-to-day financial operations within AI Singapore
• Handle fixed assets including maintain asset records & performing fixed asset verification.
• Generate monthly statements for reporting purposes.
• Raise required Journal Workflows for adjustment entries.
• Communicating with various stakeholders, research teams, and coordinating responses.
• Prepare periodic grant expense claim report with accurate information for transactions.
• Handle reconciliation of expenses and budget.
• Ensure timely submission of fund requisitions and grant disbursements.
• Monitor research project accounts to ensure timely closure and refunds to grantors upon project completion.
• Liaise with auditors for timely certification of grants
• Provide financial advice and support to other staff in AI Singapore who may be unfamiliar with financial policies and procedures
• Partner with various offices within NUS, particularly from Office of Finance, to ensure overall compliance and clarity processes / procedures
• Ensure compliance to grant fundability guidelines NUS policies.
• Conduct financial reviews and budget monitoring from time to time to ensure appropriate and timely follow up action is taken
• Participate in projects and assignments as may be directed from time to time.
• Any other administrative tasks delegated by supervisor

Qualifications

• • Bachelor degree in accountancy, commerce, business administration, management, or other related field.
  • Around 4 or more years experience in accounting or finance.
  • Working knowledge in SAP financial, project & fund management systems would be an added advantage
  • Self-motivated, detail-oriented and able to multi-task
  • Strong problem solving, interpersonal, and verbal and written communication skills.
  • Excellent proficiency with standard office applications, especially MS Word & MS Excel.
  • Experience working with Universities and/or government agencies is a plus