Finance Project Specialist

The incumbent is responsible for: Payables management, Payment management, Supplier master maintenance, and Project management.

Job Duties and Responsibilities:

Payables Management

• Perform invoice processing and payments (daily & month-end close activities) including accounts reconciliation, Corporate/Statutory reporting for Accounts Payables in a Shared Service Environment

• Resolve any discrepancies such as price, quantity etc as a result of invoice processing from 2 way or 3 way matching.

• Ensure operations procedures are executed in compliance with internal controls requirements under Sarbanes Oxley and able to meet defined operational metrics

• Perform Monthly and Quarterly Supplier Statement Reconciliation

• Involved as a tester for the Sarbanes Oxley testing programs.

• Build rapport and partnership with Procurement team and Vendors to ensure invoice processing and payments are made per scheduled

• Handling troubleshooting and manage business escalation on timely basis.

• Perform record retention of documents in a timely manner and in compliance with local countries' legal requirements.

• Liaise with internal/external auditors for the process supported.

• Collect data for operations metrics reporting.

• Document exception handling cases

• Involve & participate in project improvement initiative

• Comply with GST/ VAT requirements on Tax invoice from transactional tax team

• Lead or co lead e-invoice discussion on ensuring process improvement such as AP E-invoice compliance for supported countries

Payment Management

• Perform manual and H2H payments upon proper invoice verification

• Provide timely forecast to Treasury HQ to ensure proper funding activity

• Investigate and resolve payment failures, rejections, or exceptions

• Lead or co lead in bank lead projects for payment profile process maintenance

Supplier Master Data & Bank Maintenance

• Ensure timely supplier maintenance and proactive in proposing measures to combat financial fraud

• Review changes to bank accounts to ensure compliance with internal controls

Project management

• Lead or co lead company lead initiatives to support M&A, boundary application for Procure to pay module

Job requirements:

• Minimum Degree in Accounting or Business Studies

• 5 years of Experience in ERP such as Oracle or SAP is a plus

• Accounts Payables knowledge will be an added advantage

• Able to use Microsoft applications, Excel, Powerpoint

• Knowledge with RPA software such as Blue Prism, Power Automate and UIPath is preferred

• Ability to perform effectively under pressure and manage tight timelines

• Strong analytical skills; a collaborative team player with a logical and structured approach to problem-solving.

• Effective team player and like to work in a fast-paced and dynamic environment.

• Effective communication skills, both verbal and written in English

• Ability to converse, read and write well in Mandarin/Chinese or Korean would be preferred to support shared services environment

• Passionate, mature, responsible, motivated, passionate, self-driven and able to work independently with minimum supervision.

• Experience in project management including project scope, scheduling, stakeholder engagement and project communications

• Able to perform robust business process analysis, recommend and execute solutions.

• Able to adapt to changing business priorities and timelines