HR & Finance Executive

Responsibilities

Human Resource Functions

• Manage the full spectrum of recruitment activities, including job postings, interview coordination, onboarding, and offboarding processes.
• Prepare employment contracts, confirmation letters, and other HR-related documents.
• Maintain employee records and ensure proper filing, confidentiality, and data accuracy.
• Process monthly payroll, leave administration, attendance records, and staff claims.
• Handle CPF submissions and ensure compliance with MOM regulations and the Employment Act.
• Manage work pass applications, renewals, cancellations, and other related matters with the Ministry of Manpower (MOM).
• Prepare and submit Auto-Inclusion Scheme (AIS) records to IRAS and ensure timely annual tax reporting.
• Coordinate employee training programmers and support employee engagement initiatives.

Finance & Administrative Functions

• Manage office administration and procurement of office supplies.
• Liaise with external vendors, service providers, banks, and government agencies.
• Coordinate freight bookings with forwarders and shipping agents for import and export shipments.
• Verify and maintain shipping and import documents, including commercial invoices, packing lists, delivery orders, bills of lading, and import permits, ensuring accuracy and regulatory compliance.
• Maintain proper filing and records of shipping and customs documentation.
• Assist with invoice payments processing, staff claims reimbursement, petty cash management, and other administrative support duties.
• Support company events and perform ad hoc duties as assigned.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, Accounting, Finance, or a related discipline.
• Minimum 3 - 5 years of relevant experience in HR, finance, and administration.
• Familiarity with the Singapore Employment Act and MOM regulations.
• Hands-on experience in payroll processing, HR administration, and work pass matters is preferred.
• Knowledge of import procedures and shipping documentation will be an added advantage.
• Proficient in Microsoft Office applications, particularly Microsoft Excel.
• Good communication, organizational and multitasking skills.
• Able to work independently and thrive in a fast-paced environment.