HR cum Accounts Officer

Job Scope for HR Officer cum Accounts

Human Resource Administration

• Manage and process monthly payroll accurately and on time.

• Monitor employee attendance, leave records, overtime, and timesheets.

• Maintain and update employee records and HR documentation.

• Handle employee onboarding, orientation, confirmation, and offboarding processes.

• Prepare employment contracts, HR letters, and other related documents.

Recruitment & Training

• Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and onboarding of new hires.

• Arrange and coordinate staff training, certifications, and mandatory courses.

• Maintain training records and monitor training expiry dates.
  

Work Pass & Compliance

• Monitor and track the validity of work passes, permits, and relevant employee certifications.

• Coordinate work pass applications, renewals, cancellations, and related documentation.

• Ensure compliance with MOM regulations and company policies.
  

Insurance & Corporate Administration

• Manage company insurance policies, including:Work Injury Compensation Insurance (WICA), Foreign Worker Medical Insurance (FWMI), Public Liability Insurance, Motor Vehicle Insurance & Other corporate insurance policies as required.

• Liaise with insurers and relevant authorities on policy renewals and claims.
  

Business Grant & Government Support

• Assist in identifying and applying for relevant government grants, incentives, and support schemes.

• Prepare and maintain supporting documents for grant applications and claims (child care claim, maternity claim and etc).
  

Accounts

• Perform general office administrative duties and support daily business operations.

• Handle basic accounting and bookkeeping transactions.

• Process incoming and outgoing payments.

• Prepare and submit progress claims to clients based on work completed.

• Monitor progress claim certification and payment status.

• Prepare tax invoices, payment claims, debit notes, and credit notes.

• Follow up with clients on outstanding progress claims and overdue payments. Verify project costs, expenses, subcontractor claims, and supporting documents.

• Any other duties assigned by the Management.