Investment Group Support Coordinator (Contract)

The company is committed to fostering a culture where you can truly be yourself, valuing your individuality and encouraging you to bring your authentic self to work every day. If you are passionate about making a difference through your support skills and want to be part of a team that values collaboration and shared success, this role could be the perfect next step for you.

What you'll do:

As an Investment Group Support Coordinator in Singapore, you will play an essential role in ensuring the smooth functioning of investment teams by providing dependable administrative assistance.

• Provide high-quality administrative support to multiple executives and senior leaders across equity and fixed income investment teams, ensuring seamless daily operations.
• Coordinate complex calendars with precision, managing competing priorities while maintaining clear communication with stakeholders at all levels.
• Prepare detailed documents for meetings, ensuring accuracy and timely distribution to relevant parties.
• Arrange intricate travel itineraries using Concur or similar systems, handling last-minute changes with resourcefulness and care.
• Act as a critical safety net for Investment Assistants and Managers by anticipating needs and proactively addressing potential issues before they arise.
• Support ad hoc projects as required, contributing positively to team objectives through effective collaboration and adaptability.
• Develop backup plans and alternative solutions when unforeseen circumstances occur, demonstrating flexibility in approach.
• Leverage interpersonal relationships within the team to facilitate smooth coordination of tasks and information flow.
• Regularly review processes for efficiency improvements, implementing best practices in administrative support.
• Maintain confidentiality at all times while handling sensitive information related to investments or personnel.

What you bring:

To excel as an Investment Group Support Coordinator, you will bring proven experience supporting senior professionals in settings where attention to detail is paramount.

• A minimum of 3-5 years’ experience providing administrative support to multiple executives or senior leaders simultaneously within fast-paced environments.
• Demonstrated expertise in managing complex calendars using Microsoft Outlook or similar tools with exceptional organisational skills.
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint) enabling efficient document preparation and data management.
• Proven ability to coordinate complicated travel arrangements using Concur or equivalent platforms while adapting quickly to changes.
• Strong interpersonal skills with a considerate approach that fosters positive relationships across diverse teams.
• Excellent written and verbal communication abilities allowing clear prioritisation of tasks and transparent updates for stakeholders.
• A collaborative mindset with patience and adaptability tailored to meet the varying needs of managers supported.
• Resourcefulness in creating backup plans when faced with unexpected challenges or shifting priorities.
• Experience within financial services is preferred but not essential; openness to learning about industry-specific requirements is valued.
• A commitment to continuous improvement demonstrated by regularly refining processes for greater efficiency.

What sets this company apart:

This organisation stands out for its unwavering dedication to creating an environment where every associate feels valued for their unique talents and perspectives. From day one, employees enjoy generous time-away policies alongside comprehensive health benefits designed around their well-being. The company’s culture is built on core values such as integrity, client focus, community involvement, diverse perspectives, and long-term thinking; these principles guide every decision made at every level.

What's next:

If you are ready for a role where your talents are celebrated and your growth is supported every step of the way, this could be the perfect opportunity for you—take the next step towards joining an inclusive team that truly values what makes you unique.

Apply today by clicking on the link provided—your journey towards a rewarding career starts here!

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R25132560 Madiha Binti Md Ridza