Office Manager

Job Overview

We are seeking an experienced Office Manager to handle full set of accounting, management reporting at a group level with end-to-end HR processes including payroll processing as well as handling GTP survey.

Roles and Responsibilities

• Oversee end-to-end HR processes, including recruitment of low to high level position, sourcing, interviewing, training, onboarding and employee exit procedures.
• Ensure payroll processing and CPF submissions are accurate and completed on time.
• Handle IR8A filings for employees and ensure compliance with other HR-related statutory requirements.
• Check and prepare monthly approval for Indonesia staff payroll, contributions etc.
• Updating of staff handbook to reflect the updated regulations.
• Liaise with head-hunters on their agreement or renewal.  Provide job opening to head-hunter sourcing for suitable candidates.
• Preparation of offer letters and employment agreements for candidates.
• Handle all work passes renewal and new applications.
• Handle full set of accounting, including journal posting, reconciliation, and reporting schedules.
• Perform month-end closing in Kingdee system and prepare financial reports.
• Handle various products’ financials including sales, purchases, adjustments, reporting, and analysis.
• Analyse daily trade flows and transactions to ensure accuracy of reporting.
• Reconcile accounting data to trading operations to ensure consistency.
• Perform monthly closing for timely group and statutory reporting.
• Prepare accounting schedules and conduct monthly analytical reviews of financial fluctuations for various products.
• Handle yearly ECI and tax computations for the company and all related entities.
• Prepare and submit Global Trader Programme filings with Enterprise Singapore.
• Act as the main point of contact for internal and external enquiries and resolve matters promptly.
• Liaise with internal stakeholders and external service providers and auditors.
• Identify and implement process and control improvements for better efficiency and reporting quality.
• Liaise with company secretary when necessary.
• Perform any other duties as assigned.

Job Requirements

• Degree in Accountancy.
• Minimum 5 years of relevant experience in accounting.
• Proficient in Microsoft Excel and experience with Kingdee or similar accounting software.
• Knowledge of payroll processing, CPF submissions, and IR8A filings for compliance with Singapore regulations.
• Strong organizational and multitasking skills, with the ability to manage tight deadlines.
• Excellent communication skills and ability to liaise with internal and external stakeholders.
• Attention to detail, meticulous, and highly adaptable.
• Preferably able to communicate effectively in both English and Chinese with colleagues in China.