Office Manager

We are seeking an experienced and resourceful Office Manager to lead and oversee the Company’s Human Resources, Administration and Finance functions.

The successful candidate will be responsible for ensuring smooth office operations, maintaining regulatory compliance, strengthening internal processes, and supporting the Company’s strategic objectives.

Key Responsibilities

Human Resources & Administration

• Lead and oversee the full spectrum of Human Resource functions, including manpower planning, recruitment, onboarding, performance management, employee engagement, training and succession planning.
• Develop, review and implement HR policies, SOPs and administrative procedures to ensure operational efficiency and compliance.
• Oversee end-to-end payroll administration and ensure timely compliance with statutory requirements.
• Manage CPF submissions, IR8A, IR21, Government-Paid Leave claims, SkillsFuture grants and other statutory filings.
• Oversee all work pass matters, including applications, renewals, quota planning and compliance with MOM regulations.
• Manage employee compensation and benefits, staff welfare initiatives, insurance policies and annual renewals.
• Provide guidance to Management on employment legislation, HR best practices and employee relations matters.
• Oversee office administration, facilities management, procurement, vendor contracts, company assets and office maintenance.
• Ensure proper document management and corporate records are maintained.
• Coordinate internal and external audits by preparing HR and administrative documentation.
• Lead and supervise the HR & Administration team, providing coaching, guidance and performance management.
• Identify opportunities to improve workflows and implement process enhancements across HR and office operations.

Accounts & Finance

• Oversee and manage the Company’s full set of accounts.
• Prepare monthly management accounts, financial statements and management reports.
• Manage Accounts Receivable, Accounts Payable, General Ledger and bank reconciliations.
• Monitor cash flow, budgeting and financial performance.
• Prepare GST submissions and ensure compliance with accounting standards and statutory regulations.
• Liaise with auditors, tax agents, bankers and external stakeholders during audits and financial reporting.
• Develop and strengthen internal financial controls and accounting procedures.
• Perform other duties assigned by management team.

Requirements

• Degree in Human Resource Management, Business Administration, Accountancy or related discipline.
• Minimum 5 years of relevant experience in HR, Administration and Finance, with at least 2 years in a supervisory or managerial capacity.
• Strong leadership, communication and stakeholder management skills.
• Highly organised, analytical and able to manage multiple priorities independently.
• High level of integrity with the ability to handle confidential information.