Office Manager (Petrochemical)

Office Manager

Position Summary

The Office Manager will be the primary administrative support for the Singapore office and play a key role in establishing and maintaining efficient office operations during the company's start-up phase.

Key Responsibilities

Admin

• Set up and manage the daily operations of the Singapore office.
• Coordinate office facilities, equipment, supplies, and vendor management.
• Liaise with landlords, service providers, government agencies, and external vendors.
• Manage office procurement, inventories, and administrative budgets where applicable.
• Develop and maintain office policies, procedures, and administrative records.
• Organize company meetings, events, and internal activities.

Human Resources Administration

• Manage the full employee administration lifecycle, including onboarding, confirmation, employee records, and offboarding.
• Coordinate Employment Pass (EP), S Pass, Dependant's Pass, and other work pass applications, renewals, and cancellations.
• Maintain personnel files and ensure proper HR documentation.
• Administer employee leave records and attendance tracking.
• Coordinate training registrations, maintain training records, and support employee development initiatives.
• Process monthly payroll, ensuring accurate and timely salary payments, statutory contributions, and payroll records.
• Provide day-to-day HR administrative support to employees and management.

Executive & Administrative Support

• Coordinate business travel arrangements, including flight bookings, hotel accommodations, transportation, and travel itineraries.
• Provide administrative support to senior management as required.
• Prepare correspondence, reports, meeting minutes, and presentation materials.
• Assist in scheduling meetings and coordinating calendars when required.
• Support visitors and overseas colleagues during business trips to Singapore.

• Work closely with headquarters and project teams to ensure smooth communication and operational coordination.
• Assist with ad hoc projects and administrative tasks as assigned.

Job Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related discipline.
• Minimum 3-5 years of experience in office administration, HR administration, or office management within the EPC (Engineering, Procurement and Construction) sector.
• Experience supporting a newly established office or SME environment is highly preferred.
• Familiar with Singapore Employment Act, MOM work pass processes, CPF, and general HR administration.
• Strong organizational and multitasking skills with the ability to work independently.
• Proactive, resourceful, and able to establish processes in a start-up environment.
• Good interpersonal and communication skills.
• Proficient in Microsoft Office applications.
• Good command of both English and Mandarin (written and spoken) to liaise with Chinese-speaking colleagues and headquarters.