Procure to Pay (PTP) Manager (2 Years Contract)

COMPANY DESCRIPTION

Kaplan Higher Education Academy (Kaplan) is part of Kaplan Inc., one of the world's most diverse education providers and the largest subsidiary of Graham Holdings Company (NYSE:GHC).

Kaplan has welcomed students from over 60 countries and regions. As a Lifelong Integrated Learning Partner, we offer close to 450 academic and professional certification programme options* for higher learning and skills development, providing opportunities for individuals to always stay relevant. To date, these opportunities have benefitted more than 114,000 graduates^.

We have a diverse team of individuals dedicated to our mission to help individuals achieve their educational and career goals, and build futures, one success story at a time. Our core values - Opportunity, Knowledge, Support, Integrity and Results - help guide the way we work.

At Kaplan, our employees are our most valuable assets, and everyone's contribution is integral to our success. We have been recognised by The Straits Times, for the second successive year, as being one of Singapore's Best Employers for 2023. This large-scale and comprehensive study assessed the attractiveness of organisations in Singapore based on an independent employee survey.

We strive to continue providing a professional, positive and stimulating work enviroment with plenty of room for initiatives, so that our employees can thrive with us. If you are seeking opportunities for growth, we welcome you to write to us!

*Based on full-time and part-time study modes across programmes offered at Kaplan.

^Total Diploma and Degree graduates from Kaplan from 2007 to 2025.

RESPONSIBILITIES

THE ROLE: Procure to Pay (PTP) Manager (2 Years Contract)

The Procure to Pay (PTP) Manager is a two-years contract role responsible for providing dedicated ownership of external-facing AP/PTP operations and leading the AP/PTP workstream for the Navision upgrade.

Roles and Responsibilities:

AP/PTP leadership and BAU ownership

• Lead approximately 4 to 5 AP staff and own external-facing AP/PTP processes end to end.
• Coordinate with internal stakeholders, external parties/vendors, Finance, IT, consultants and business users.
• Manage payment readiness, workload allocation, exceptions, escalations and service levels.

Role coverage - external-facing payments and vendor activities

• University partner share payments
• Adjunct lecturer payments
• Invigilator payments
• Agent commissions and referral fees
• External vendors for goods and services
• Excludes students (customers), intercompany transactions and internal staff-related payments, including Concur claims/reimbursements and sales team commissions.

Controls, vendor master and payment governance

• Own external party/vendor master data, vendor setup/changes, banking details and approval controls.
• Strengthen controls over payment preparation/review, reconciliations, audit evidence, exceptions and external payment risk.
• Reduce operational, compliance and fraud risk through clear ownership, segregation of duties and control checkpoints.

Navision to Business Central upgrade support

• Lead the AP/PTP workstream across process review, future-state design, data validation, UAT, training, go-live readiness and stabilisation.
• Ensure AP/PTP requirements, controls and reporting needs are captured, tested and documented.
• Support master data cleansing, migration checks, test scripts, defect follow-up and knowledge transfer.

Process redesign and documentation

• Standardise AP/PTP processes where practical while recognising different evidence, approval and timing requirements.
• Document SOPs, RACI/accountability points, controls and escalation routes to improve service levels and reduce rework.
• Identify workload reduction opportunities through process simplification and system controls.

Qualifications

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration or a related discipline.
• Professional accounting qualification or relevant finance/process improvement certification would be an advantage.

Experience

• Strong Accounts Payable / Procure-to-Pay experience, preferably with end-to-end AP/PTP ownership.
• Experience leading or supervising an AP team and managing BAU operations in a lean finance environment.
• Hands-on involvement in ERP implementation, upgrade or finance transformation projects; experience with Oracle or Microsoft Dynamics 365 Business Central is a Must Have
• Strong proven track record in process improvement, workflow redesign and control enhancement, including practical use of AI tools to improve process flow, identify bottlenecks, reduce rework and support documentation.

Skills and Attributes

• Strong understanding of AP controls, approval workflows, payment governance, audit evidence and fraud-risk prevention.
• Ability to review, redesign and document finance processes, including SOPs, test scripts and training materials.
• Ability to use AI tools responsibly to improve process flow, support analysis and process documentation, while ensuring appropriate review and data confidentiality.
• Strong stakeholder management skills across Finance, IT, consultants, business users and external parties.
• Strong analytical, problem-solving and follow-through skills, with high attention to detail.
• Practical, hands-on and able to balance project delivery with daily operational deadlines.

• Working Hours: Monday to Friday, 9am to 6pm.
• Work Arrangements: Hybrid (Blend of in-office and remote work)
• Location: Wilkie Edge