Receptionist cum Admin (Private Bank, Permanent)

Work Location: Raffles Place
Woking Hours: 9.00 am to 6.00 pm

Responsibilities:
The Receptionist and Office Administrator is responsible for supporting the smooth and efficient day-to-day operation of the office. The role provides reception, administrative and facilities support to ensure a professional, welcoming and well-organised workplace environment.

This position reports to the Office Manager. 

1)  Reception

·      Serve as the first point of contact for all visitors and guests.

·      Screen, receive and direct visitors in a professional and welcoming manner.

·      Manage meeting room bookings and ensure all meeting rooms are maintained and ready for use.

·      Provide concierge support for guests, including serving of beverages.

·      Handle telephone calls professionally and route them to the appropriate staff members.

2)  Mail Management

·      Collect, sort and distribute incoming mail from the mailroom.

·      Prepare and send registered mail, including purchasing stamps when necessary.

·      Send client statements and process outgoing mail at the end of each day.

·      Coordinate local and international courier arrangements

3)  Office/ Facilities Support

·      Manage the procurement of stationery, pantry supplies, business cards and name stamps.

·      Maintain office equipment, including photocopiers, printers and related supplies.

·      Proactively identify equipment replacement needs and coordinate related work to minimise disruption.

·      Support facility services, including office management, maintenance, safety and security matters.

·      Coordinate office housekeeping and maintenance with vendors, such as chair repairs, carpet cleaning and glass cleaning.

·      Manage access cards and related administrative processes.

·      Provide logistical and administrative support for in-house events.

·      Print and sort account opening documents.

·      Scan and organise documents as required.

Requirements:

·      Minimum 2 years of relevant reception and administration experience, ideally in Banking and Financial

- Advanced proficiency in Microsoft Office, including Word, Outlook, Excel and PowerPoint.

·      Strong attention to detail, with a proactive and organised approach to work.

·      Able to work independently while also contributing effectively as part of a team.

·      Willing to take initiative and support responsibilities beyond the core job scope when required.

·      Open, approachable and service-oriented in dealing with colleagues, visitors and external parties.

·      Enthusiastic, self-motivated and committed to maintaining a professional office environment. 

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | Charnele Tan | Registration No: R1105360