Strategy & Management Office Associate

Job Duties

1.  Executive support and management office

a) Prepare high-quality presentations and briefing materials for the CEO and Senior Management Team for:

• Special initiatives

• Client and stakeholder meetings

• Internal decision-making forums

b) Draft decision memos, executive summaries and talking points based on input from business stakeholders

c) Conduct  structured  research  and  analysis  on  strategic  topics  and  summarize  key  insights  for  senior management

d) Support  preparation  of  management  offsites  and  strategy  workshops,  including  content, logistics  and follow-up

e) Track CEO and Senior Management action items and ensure timely follow-up with relevant stakeholders

2.  Regulatory and Board coordination

a) Coordinate meetings with regulators, including:

•  Scheduling and logistics

• Preparation and consolidation of required documentation

• Alignment with internal stakeholders (Risk, Compliance, Legal, Business)

b) Support preparation for Board meetings and other key governance committees:

• draft and consolidate reports, dashboards and presentations

• coordinate inputs and deadlines across departments

• ensure consistency, accuracy and clarity of materials

c) Maintain a simple, well-organised repository of core regulatory and Board materials

3.  Project management and PMO

a) Lead bank-wide strategic projects end-to-end as project manager, under guidance of the CEO or project sponsor

b) Act as PMO for selected initiatives:

• develop and maintain project plans, timelines and milestones

• track progress, risks and issues, and prepare status reports

• coordinate workshops and steering committees, including materials and minutes

c) Ensure alignment and communication between stakeholders across functions and geographies

d) Support  definition  and  tracking  of  KPIs  and  success  metrics  for  key  initiatives  (without  performing investment analytics)

4.  Internal communication and change support

a) Prepare communication materials for:

• Townhalls

• Newsletters

• Key change initiatives

b) Translate complex topics into clear, concise messages for different internal audiences

c) Support design of simple visuals, charts and narratives to explain strategy, projects and outcomes

d) Coordinate feedback loops and Q&A collection following major announcements or townhalls

5.  Business analysis and ad-hoc tasks

a) Analyse qualitative and quantitative information from different sources and derive structured management insights

b) Support business cases and option analyses with simple financial and operational modelling (eg volumes, costs, headcount, timelines)

c) Prepare competitor and market overviews using publicly available information

d) Perform ad-hoc analytical and organisational tasks for the CEO and Senior Management Team as needed

Requirements

1. Experience

Experience in one or more of the following:

• strategic or project-focused roles in banking or financial services

• management consulting with financial services exposure

• internal strategy, COO office, management office or similar function

2.  Education

- University degree in Business, Finance, Economics, Law, Engineering or a related field

- Postgraduate degree or professional qualification is a plus but not required

3.  Skills and competencies

- Strong conceptual and analytical skills, with the ability to structure complex topics quickly

- Excellent PowerPoint and Excel skills, with a proven ability to build clear, compelling presentations

- Strong written and verbal communication skills; able to write concise, management-ready documents

- Solid project management skills:

• planning and prioritization

• stakeholder coordination

• follow-through on actions and deadlines

- High attention to detail and quality, especially in written materials and numbers

- Comfortable working with incomplete information and moving topics forward pragmatically

4.  Personal attributes

- Hands-on and willing to do groundwork (e.g. data collection, slide production, logistics) as well as conceptual work

- Mature, professional and discreet in handling sensitive and confidential information

- Proactive, resourceful and solution-oriented with a strong sense of ownership, initiative and drive

- Equally able to both interact confidently with senior stakeholders as well as collaboratively with different levels of the organisation, while remaining humble and open to feedback

- Flexible and comfortable in a fast-paced environment with changing priorities