6 Months Nursing Administrative Associate (Pasir Ris Nursing Home)

Working Hours: Mon-Fri Office Hours

Location: Pasir Ris

As an Administrative Officer/ Associate, you will provide administrative support to the Nurse Managers and Nursing team in the Nursing Home.

Job Scope:

1. Provide secretariat support to meetings related to the nursing department and committee(s) when required.

• a. Scheduling of meetings
• b. Creation and sending of invitations for meeting and monitoring of responses
• c. Agenda setting with Nursing leadersd. Logistics set up
• e. Attendance taking
• f. Minutes writing or notes taking when required
• g. Tracking of action plans, if required

2. Keep accurate and up-to-date records required for regulatory and organisational compliance and audit(s)

3. Assist Nurse Managers in managing dormitory list and any other databases, including but not limited to formatting and printing of materials

4. Liaison between nursing and external clinical service provider(s) for scheduling and billings when required

5. Assist in the procurement of medications and billing from vendor(s)

6. Liaise between Nursing and Operations to arrange transport for medical appointments

7. Prepare resident related administrative information and collaterals

8. Maintain sufficient stationery and laboratory supplies for residence levels

9. Manage archival of medical records for all death/discharge cases

10. Support Nurse leaders in the orientation of new nursing staff, and creation of IT accesses for nursing staff

11. Maintain and issue lockers to nursing staff, where required

12. Be the Learning Coordinator for the nursing home, including maintenance of training and certification records

13. Collate nominations for trainings and correspond with nursing homes and/or external parties on course administration, including CPE points creation

14. Collect, report, disseminate and follow-up on attendance, quizzes and course evaluations

15. Assist in student placement and logistics required, when required

16. Assist in the collation of clinical quality indicators for reporting and presentation

17. Submit all incident reports through Corporate Incident & Risk Management Portal

18. Provide any other ad-hoc admin support, as required

Requirements:

• Min GCE ‘O’ level or Certificate in Business Administration
• Knowledge in a healthcare setting would be an advantage
• Minimum 2 years of experience in administrative support

Interested candidate, kindly send a copy of your resume to  [email protected] cc [email protected]

Adeline Lim Xin Ying [R23112000]

Email Address: [email protected]

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