ADMIN

Job Description

We are seeking a dedicated and experienced Administration Manager to oversee the daily administrative operations of the company and ensure efficient office management. The successful candidate will be responsible for developing administrative procedures, supervising administrative staff, coordinating office operations, and supporting business functions to enhance organizational efficiency and compliance.

Key Responsibilities

• Oversee and manage the day-to-day administrative operations of the company.
• Develop, implement, and maintain office administrative policies and procedures.
• Supervise and lead the administrative team to ensure smooth office operations.
• Manage office facilities, equipment, supplies, and vendor relationships.
• Coordinate meetings, appointments, travel arrangements, and company events.
• Maintain proper filing systems and ensure accurate record management.
• Prepare reports, correspondence, presentations, and other administrative documents.
• Support management with budgeting, procurement, and administrative planning.
• Coordinate with internal departments and external stakeholders to facilitate business operations.
• Monitor administrative expenses and ensure cost-effective office management.
• Ensure compliance with company policies and applicable statutory requirements.
• Assist in human resource administration, including onboarding, employee records, leave administration, and staff coordination.
• Handle confidential information with professionalism and discretion.
• Identify opportunities to improve administrative processes and operational efficiency.
• Perform other administrative and managerial duties as assigned by Management.

Job Requirements

• Bachelor's Degree, Diploma, or equivalent qualification in Business Administration, Management, or a related discipline.
• Minimum 3–5 years of relevant experience in office administration or administrative management.
• Strong knowledge of office management procedures and administrative best practices.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational, planning, and time management skills.
• Strong leadership and team management abilities.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize work, and meet deadlines in a fast-paced environment.
• Strong analytical, problem-solving, and decision-making skills.
• Ability to work independently and collaboratively with cross-functional teams.

Additional Requirements

• High level of integrity, professionalism, and confidentiality.
• Strong interpersonal and customer service skills.
• Ability to establish and maintain effective working relationships with employees, clients, suppliers, and external agencies.
• Positive attitude with a proactive approach to continuous improvement and operational excellence.