Admin & Account Assistant

Job Summary

Support administrative and accounting operations by preparing invoices and delivery orders, verifying documents, performing data entry, managing payments and inventory, and assisting with ad hoc tasks.

Responsibilities

Your duties involve, but not limited to:

• Process sales orders, invoices, and delivery documentation accurately and promptly.
• Maintain proper filing and documentation of administrative and accounting records.
• Handle general office administrative duties, including procurement of office supplies and coordination of documents.
• Liaise with internal departments, external vendors, auditors, and government authorities when required.
• Handle Accounts Payable (AP) – verify supplier invoices, process payments, and maintain vendor records.
• Handle Accounts Receivable (AR) – issue customer invoices, record collections, and manage aging reports.
• Manage invoice financing applications and liaise with banks or financial institutions.
• Prepare and submit claims to brand owners for marketing or sales reimbursements in accordance with contractual terms.
• Perform account reconciliations (bank, supplier, customer, intercompany) to ensure accuracy and completeness.
• Prepare and submit GST returns, ensuring compliance with accounting standards and statutory requirements.
• Assist with month-end and year-end closing activities and preparation of financial reports.
• Proficient in Microsoft Dynamics 365 Business Central or Xero.
• Experience in liquor industry or FMCG is highly desirable.

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• 5.5 day work week
• Monday to Friday, 8:30am to 5:00pm
• Saturday, 8:30am to 12:00pm
• Career advancement and learning opportunities
• Friendly and positive working environment