Admin and Finance Assistant

Admin/Finance/HR Assistant

Location: Singapore
Employment Type: Full-Time

About Exctel Engineering

Exctel Engineering is a fast-growingengineering company providing Telecom, Safety, Security, Automation, and Digital Solutions to the global Oil & Gas, Energy, and Industrial sectors. With offices in Singapore, Abu Dhabi, Saudi Arabia, India, the United States, and other international locations, we support major EPC contractors and operators worldwide.

We are looking for a proactive, organised, anddetail-oriented Admin & Finance Assistant to join our Singapore Headquarters and support our regional operations.

Key Responsibilities

Administration

• Coordinate office administration, supplies, and facilities.
• Manage office maintenance, including office equipment, utilities, repairs, housekeeping, pantry supplies, and coordination with building management and service providers to ensure a safe, clean, and efficient working environment.
• Maintain office assets and inventory, including computers, office equipment, furniture, and stationery.
• Assist with company insurance administration, including medical, group insurance, WICA, indemnity, and other corporate insurance matters.
• Process employee claims and reimbursement requests.
• Coordinate public holiday calendars and company announcements.
• Support overseas branch offices with administrative matters.

Finance

• Prepare sales invoices, purchase orders, payment vouchers, and other accounting documents.
• Process supplier invoices, customer receipts, and staff expense claims.
• Assist with accounts payable and accounts receivable.
• Support bank reconciliations to maintain accurate financial records.
• Support month-end and year-end closing activities.
• Liaise with auditors, banks, suppliers, customers, and government authorities when required.
• Maintain proper filing and documentation of accounting and financial records.
• Assist in preparing financial reports, schedules, and management information.
• Liaise with internal departments, overseas offices, vendors, and external service providers.

HR Support

• Assist in recruitment activities, including posting job advertisements, screening applications, coordinating interviews, communicating with candidates, preparing employment documents, and supporting the onboarding of new employees.
• Maintain employee records and HR documentation.
• Assist in tracking annual leave, attendance, and other employee records.
• Support employee engagement activities and internal communications as required.

Requirements

• Diploma in Accounting, Finance, Business Administration, or a related discipline.
• 2–5 years of relevant experience in finance, accounting, administration, or a similar role.
• Good understanding of basic accounting principles.
• Proficient in Microsoft Excel, Word, Outlook, and PowerPoint.
• Experience with accounting software such as Zoho Books, QuickBooks, or similar ERP systems will be an advantage.
• Strong organisational, communication, and time management skills.
• Excellent attention to detail with a high level of accuracy.
• Good written and spoken English.
• Able to work independently, manage multiple priorities, and meet deadlines.
• Positive attitude, integrity, and willingness to learn.

What We Offer

• Opportunity to work with an international engineering company serving global clients.
• Exposure to regional finance, administration, and HR operations.
• Career growth and professional development opportunities.
• A collaborative, supportive, and dynamic working environment.
• Competitive salary and benefits based on qualifications and experience.

If you are a motivated individual who enjoys working in a fast-paced international environment and is looking to build a long-term career, we would like to hear from you.

Apply now

by submitting your resume to our HR Department

[email protected]