Admin and HR Manager

HR & Administration Manager

Location: Singapore

Our client is a Singapore-based company specializing in the commercialization of petrochemical technologies, engineering consultancy, and international business development. With a strong focus on innovation and sustainable growth, the company partners with leading industry players to develop and commercialize advanced chemical and materials technologies. Leveraging its regional expertise and extensive network, it actively drives strategic partnerships, market expansion, and cross-border business opportunities across Asia.

Key Responsibilities

HR Management

• Manage the full employee lifecycle, including recruitment coordination, onboarding, confirmation, employee records, and offboarding.
• Oversee monthly payroll administration, CPF submissions, leave management, and statutory compliance.
• Handle Employment Pass, S Pass, Dependant's Pass, and other work pass applications, renewals, and cancellations.
• Ensure compliance with Singapore Employment Act and MOM regulations.
• Coordinate employee training, maintain HR records, and support employee engagement initiatives.
• Provide HR advice and day-to-day support to employees and management.

Office & Administration

• Establish and oversee daily office operations to ensure an efficient and well-organised workplace.
• Manage office facilities, procurement, vendors, service providers, and administrative budgets.
• Develop and implement office policies, procedures, and administrative best practices.
• Liaise with landlords, government agencies, and external stakeholders.
• Organise company meetings, events, and internal activities.

Executive Support

• Provide administrative support to senior management.
• Coordinate business travel, accommodation, transportation, and visitor arrangements.
• Prepare reports, presentations, meeting minutes, and business correspondence.
• Work closely with headquarters and project teams to facilitate effective communication and operational coordination.
• Support business initiatives and undertake ad hoc projects as required.

Requirements:

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related discipline.
• At least 5 years of HR and office administration experience, preferably within the Engineering, EPC, Construction, Infrastructure, or Industrial sectors.
• Experience supporting a start-up, newly established office, or SME environment will be highly advantageous.
• Strong knowledge of Singapore Employment Act, MOM regulations, work pass administration, CPF, payroll, and HR best practices.
• Hands-on, independent, and capable of managing multiple responsibilities in a lean organisation.
• Excellent organisational, communication, and stakeholder management skills.
• Proficient in Microsoft Office applications.
• Good command of English and Mandarin (spoken and written) to communicate effectively with Mandarin-speaking supplier and headquarters.

Interested applicants, please submit your updated resume in MS Word format to:

📧 [email protected]

EA Licence No.: 22C1383

EA Personnel Registration No.: R1985201