Admin & Operation Coordinator

Job Summary

Support office administration and operations by managing communications with job seekers and foreign workers, coordinating interviews and work pass applications, and ensuring compliance with application processes.

Responsibilities

• Assist with office administrative and operational tasks to maintain smooth daily functions
• Respond promptly to inquiries from job seekers via phone, WhatsApp, Facebook, and other channels to provide accurate information
• Arrange and conduct interviews to facilitate candidate selection
• Coordinate with foreign workers to assign tasks and confirm completion of arrangements
• Monitor application, cancellation, and renewal processes for foreign workers’ work passes to ensure compliance with regulations
• Process work pass applications for selected candidates accurately and timely
• Liaise with third parties to arrange transport, medical appointments, and other necessary services
• Perform ad-hoc administrative duties as required to support team operations

Preferred competencies and qualifications

• Proficient in MS Office applications including Word, Excel, and Outlook, and familiar with online tools such as Google Drive and WhatsApp, as well as social media platforms like Facebook and TikTok
• Strong organizational skills with attention to detail to manage multiple tasks efficiently
• Ability to think strategically and work independently to solve problems and improve processes
• Proactive and meticulous approach to work to ensure accuracy and compliance
• Comfortable working under pressure in a fast-paced environment
• Enjoys communicating with people from diverse backgrounds
• Positive working attitude with a willingness to learn and adapt