Admin Assistant

First Point of Contact: Greeting clients, handling phone calls, and managing company emails.

Office Coordination: Sorting mail, coordinating courier services, and maintaining general office supplies.

Meeting & Travel: Scheduling meetings, booking boardrooms, and arranging travel itineraries for executives.

Data Entry: Updating internal databases and digitizing physical records.

Record Keeping: Maintaining organized physical and digital filing systems (e.g., invoices, contracts, HR files)

Bookkeeping: Preparing invoices, issuing delivery orders, and tracking simple financial summaries.

Expense Processing: Handling petty cash, staff claims, and processing vendor payments.

Procurement: Sourcing office supplies, managing vendor relationships, and negotiating quotes.

Onboarding Support: Assisting with the onboarding process for new hires.

Leave Management: Tracking staff leave records and updating attendance systems.

Work Pass Admin: Many administrators assist HR with tracking foreign worker passes, scheduling medical check-ups, and managing documentation for the Ministry of Manpower (MOM).