Role Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

What’s in it for you?

• Highly-competitive salary
• Friendly working environment
• Opportunity for growth and exposure to industrial knowledge

Job Duties and Responsibilities

• Provides administrative support to ensure efficient operation of the office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports the team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Ability to vet documents for grammatical and other linguistic errors followed by submission to relevant leaders or government authorities.
• Coordinate delivery of products into Singapore by liaising with factory and logistics providers.

Job Requirements

• Previous working experience as admin assistant 3 years or more is preferred but not necessary
• N/O/A levels, Nitec, Higher Nitec, Diploma in any field of studies
• Aptitude in presentation and public speaking
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat