Admin Assistant

Job Summary

We are looking for a responsible and organised Admin Assistant to support our Sales and HR teams in ensuring the smooth daily operations of the office and client services.

Responsibilities

• Send quotations to clients and follow up to obtain approvals or clarify details
• Assist sales and operations teams by preparing and providing supporting documents requested by clients
• Collect and compile service reports, attendance sheets, and job completion photos from the operations manager for record-keeping
• Handle phone calls, emails, and walk-in enquiries professionally to support client and internal communication
• Maintain organized filing systems for quotations, service reports, invoices, and contracts
• Support HR tasks including checking attendance, maintaining leave records, and collecting staff documents as needed
• Manage office supplies, stationery, and ensure general office upkeep
• Record and organize meeting minutes to document discussions and decisions
• Monitor and track company certificates and accreditations, ensuring timely renewal to maintain compliance
• Perform any other tasks assigned by the supervisor

Required competencies and certifications

• O'level qualification
• Proficiency in Microsoft Word and Excel to prepare documents and manage data efficiently
• Strong verbal and written communication skills to interact clearly and professionally with colleagues, clients, and stakeholders
• Good interpersonal skills to foster collaboration and create a positive environment within the team.