Admin Assistant

· Maintain daily calendar for the CEO and CFO; schedule meetings and appointments, both internal and external.

· Handle the submission of expenses claims for employees.

· Provide logistical and administrative support for board meetings, such as arranging board meetings, printing and dissemination of board materials.

· Receive and sort incoming mail and deliveries, and manage outgoing mail.

· Point person for mailing, shipping, supplies, equipment, bills and errands.

· Assist in collating department’s Monthly Work Activities plan.

· Register visitors' office and building entry access.

· Liaise with the printer for the printing of business name cards.

· Responsible for purchasing fruits on designated wellness days.

· Support team members in translating Word and PowerPoint documents between English and Mandarin.

· Assist team members with Powerpoint, Excel and even Word related tasks

· Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.

· Coordinate with IT vendor on all office equipment. Troubleshooting and administer Cyber security.

· Manage tenancy agreements, renewal and ongoing tenancy matters etc

· Maintain the office condition, maintenance and arrange necessary repairs.

· Manage the duties and work schedules of office tea lady.

· Other duties as assigned.

Requirements:

· Diploma in Business Administration or related discipline.

· Minimum 3 years of relevant experience

· Disciplined, well-presented with excellent communication, interpersonal and organizational skills.

· Strong verbal and written communication skills for effective interaction with stakeholders and external parties.

· Proficient in MS Office applications including Word, Excel, and PowerPoint.

· Ability to communicate in both written and spoken English and Mandarin with ease.

· Ability to work independently in a fast-paced environment.